Department
Senior Services
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Senior Services, RFP# 17RFP109210A-FB, Comprehensive Nutrition Care in amount not to exceed $672,355.16 with Open Hand Atlanta (Atlanta, GA), to provide congregate and home delivered meals, meal delivery, nutrition education and nutrition counseling for Fulton County residents aged 60 and above. Effective dates January 1, 2021 through December 31, 2021. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
This recommendation is to increase the spending authority for fiscal year 2020. The Department of Senior Services received three (3) grants in addition to its annual FY20 nutrition budget to provide emergency home delivered meals to Fulton County residents in response to the global pandemic. There are eight (8) outstanding invoices that pertain to COVID-19 related meals provided in FY20 and require additional authority. Factors impacting the invoicing process were emerging tracking protocols for emergency funds, reconciliation of funds directly distributed to vendor and timeframe to utilize FY20 spending authority.
The department will take immediate action through a review of current control measures and invoice monitoring to make sure that required timelines are followed.
Scope of Work: Fulton County Department of Senior Services is the County Based Agency designated to provide Older Americans Act services within Fulton County. The Department is responsible for planning and coordination of Case Management, Congregate Meals (neighborhoods Senior Centers), Home Delivered Meals, In-Home Services, and Transportation.
Community Impact: Funds enabled the Department to provide emergency meals to over 3,000 senior Fulton County residents
Department Recommendation: The Department Recommends Approval
Project Implications: The services provided prevented seniors that were affected by the Covid-19 pandemic with nutritional meals.
Community Issues/Concerns: There are no community issues or concerns
Department Issues/Concerns: There are no Department issues or concerns
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
17-0995 |
12/6/2017 |
$1,988,384.22 |
|
Amendment No. 1 |
18-0376 |
6/6/2018 |
$550,000.00 |
|
1st Renewal |
18-0745 |
10/17/2018 |
$1,988,385.00 |
|
Amendment No. 2 |
19-0440 |
6/5/2019 |
$130,000.00 |
|
2ND Renewal |
19-0776 |
10/2/2019 |
$1,988,384.22 |
|
Amendment No. 3 |
20-0338 |
5/6/2020 |
$411,734.00 |
|
Amendment No. 4 |
20-0421 |
6/17/2020 |
$445,335.35 |
|
This request |
|
|
$672,355.16 |
|
Total Revised Amount |
|
|
$8,174,577.95 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $672,355.16
Prime Contractor: Open Hand Atlanta
Prime Status: Non-Profit
Location: Atlanta, GA
County: Fulton County
Prime Value: $494,786.16 or 73.59%
Subcontractor: Senior Services North Fulton
Subcontractor Status: Non-Profit
Location: Alpharetta, GA
County: Fulton County
Contract Value: $75,505.48 or 11.23%
Subcontractor: Senior Services South Fulton
Subcontractor Status: Non-Profit
Location: College, GA 30338
County: Fulton County
Contract Value: $102,063.51 or 15.18%
Total Contract Value: $672,355.16 or 100.00%
Total M/FBE Value: Non-Profit
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Amendment NO. 5 To Form of Contract
Contact Information (Type Name, Title, Agency and Phone)
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-612-9558
Contract Attached
title
Yes
Previous Contracts
title
Choose an item.
Total Contract Value
|
Original Approved Amount: |
$1,988,384.22 |
|
Previous Adjustments: |
$5,513,838.57 |
|
This Request: |
$672,355.16 |
|
TOTAL: |
$8,174,577.95 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-183-18HM-1192: General Fund, Senior Services, Aging Grant Supplemental - $298,364.52
Funding Line 2:
461-183-ARCV-1192: Grant, Senior Services, Aging Grant Supplemental - $373,990.64