Department
Finance
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of recommended proposals - Finance Department, 21RFP071321C-MH, Voluntary Worksite Benefits with (A) Continental American Insurance Company, a wholly-owned subsidiary of Aflac Incorporated to provide Accident Insurance, Critical Illness Insurance, Hospital Indemnity Insurance, Whole Life with Long Term Care Rider and Flexible Spending Accounts (Ameriflex Administrator);(B) Pre-Paid Legal Services, Inc. dba LegalShield to provide Identity Theft Protection; and, (C) Metropolitan Life Insurance Company to provide Short-term Disability Insurance & MetLife Legal Plans, Inc. to provide Legal Insurance. Voluntary Benefit Plan Premiums/Contributions 100% employee paid. Transition of services to begin upon Board approval through December 31, 2022; This action exercises the first of four renewal options. Three renewal option remains. Effective dates: January 1, 2023, through December 31, 2023. Request approval to renew existing contracts with three renewal options remain.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-374 and 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: Fulton County currently provides voluntary worksite benefits to approximately 3,200 active employees. In April of 2021, the Finance Department conducted a survey of County employees to gauge their interest on current voluntary insurance offerings, and possibility of adding new insurance products available in the marketplace. The results of the survey indicated a high interest in short term personal Loans, fertility treatment assistance programs, and continuation of existing products. In addition, the County currently offers to employees a Legal Shield legal product with no formal “written” agreement/contract or insurance requirements currently in effect with the company and/or their respective agents or representatives. As part as this recommendation, the County solicited proposals to formalize this offering. The premiums for voluntary benefits are 100% employee paid and are payroll deducted on a pre-tax and post-tax basis. Temporary employees are only eligible for post-tax product offerings.
Community Impact: None
Department Recommendation: The process review resulted in the following recommendation from the evaluation Committee:
Project Implications: None
Community Issues/Concerns: None
Department Issues/Concerns: None
HISTORY OF BOC AGENDA ITEM: This is a renewal agreement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: 100.00% Employee Funded
(A)
Contract Value: 100.00% Employee Funded
Prime Vendor: Continental American Insurance Co. dba Aflac Group
Prime Status: Non-Minority
Location: Columbia, SC
County: Richland County
Prime Value: 100.00% Employee Funded
Subcontractor: None
Total Contract Value: 100.00% Employee Funded
Total M/FBE Value: $-0-
(B)
Contract Value: 100.00% Employee Funded
Prime Vendor: Pre-Paid Legal Services dba Legal Shield
Prime Status: Non-Minority
Location: Ada, OK
County: Pontotoc County
Prime Value: 100.00% Employee Funded
Subcontractor: None
Total Contract Value: 100.00% Employee Funded
Total M/FBE Value: $-0-
(C)
Contract Value: 100.00% Employee Funded
Prime Vendor: Metropolitan Life Insurance Company & MetLife Legal Plans, Inc.
Prime Status: Non-Minority
Location: New York, NY
County: New York County
Prime Value: 100.00% Employee Funded
Subcontractor: None
Total Contract Value: 100.00% Employee Funded
Total M/FBE Value: $-0-
Exhibits Attached
Exhibit 1: Evaluation Committee Recommendation Letters
Exhibit 2: Contractor Performance Reports
Contact Information (Type Name, Title, Agency and Phone)
title
Ray Turner, Deputy Finance Director (404) 612-7737
Melissa Barnett, Benefits Manager (404) 612-4243
Contract Attached
title
No
Previous Contracts
title
Choose an item.
Total Contract Value: 100% EMPLOYEE PAID - NO COST TO THE COUNTY
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Original Approved Amount: |
$0 |
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Previous Adjustments: |
$0 |
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This Request: |
$0 |
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TOTAL: |
$0 |
Grant Information Summary
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Amount Requested: |
N/A |
☐ |
Cash |
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Match Required: |
N/A |
☐ |
In-Kind |
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Start Date: |
N/A |
☐ |
Approval to Award |
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End Date: |
N/A |
☐ |
Apply & Accept |
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Match Account $: |
N/A |
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Fiscal Impact / Funding Source: All the above voluntary benefit plans are 100% employee paid; no cost impact to the County.
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: n/a |
Renewal/Extension Terms: Three of four renewal options |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
6/30/2022 |