Department
Arts and Culture
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a recommended proposal - Department of Arts and Culture, 21RFP063021B-YJ, Performing Arts and Disability Study: An Organizational Feasibility Study for Artists, Audiences and Non-Performing Arts Staff with Disabilities in the amount of $39,520.00 with Sizemore Group, LLC (Atlanta, GA) to provide opportunities for individuals with disabilities to fully utilize arts facilities in Fulton County as members of the audience, employees and performers. Effective upon BOC approval through December 31, 2021 with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with the Purchasing Code Sections 102-374 or 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The Department of Arts and Culture recommends the approval of a contract with Sizemore Group, LLC to assess opportunities for individuals with disabilities to fully utilize arts facilities in Fulton County as members of the audience, employees and performers. The study will provide recommendations which will impact programming and employment, as well as plans for facility upgrades and renovation. Additionally, this study is the first of its kind in the nation and will offer a best practices for engaging artists with disabilities suitable for venues around the United States.
The following are the County Objectives for this project:
- Assess opportunities for individuals with disabilities to fully utilize arts facilities in Fulton County as members of the audience, employees and performers.
- Develop recommendations which will impact programming and employment, as well as plans for facility upgrades and renovation.
- Assist in the development of best practices for engaging artists with disabilities suitable for regional and national usage.
- Share learnings from the study with the broader arts community via educational outreach and training.
In 2019, the Department was awarded $40,000 by the National Endowment for the Arts with a requirement to match this amount with cash, staff time or third-party in-kind support. The Department will be using a combination of staff time or in-kind support from arts and disability organizations.
Community Impact: This study is the first of its kind in the country, once completed it will provide guidance for venues not just within Fulton County, but nationally on how to ensure those with a disability can fully participate in all aspects of the performing arts.
Department Recommendation: The Department of Arts & Culture recommend approval.
After review, evaluation and consideration of all available information related to the requirements and evaluation criteria of the RFP, the Evaluation Committee has determined that the proposal submitted by With A Why, LLC (dba) Opportunity Arts. Opportunity Arts, is the recommended vendor for the award of #21RFP091521B-EC - Artist Selection Innovation Lab with a final score of 88.08%.
Project Implications: By not proceeding with this study, the County would be limiting our resident’s ability to participate in the performing arts.
Community Issues/Concerns: The Department of Arts and Culture is not aware of any issues/concerns regarding this agenda item.
Department Issues/Concerns: The Department of Arts and Culture is not aware of any issues/concerns regarding this agenda item.
CONTRACT MODIFICATION: This is a new Procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $39,520.00
Prime Vendor: Sizemore Group
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $27,664.00 or 70.00%
Subcontractor: Rose Tree Productions
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: 11,856.00 or 30.00%
Total Contract Value: $39,520.00 or 100.00%
Total M/FBE Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Contractors Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Alex Frankcombe, Public Art Manager, Department of Arts and Culture, 404-612-5791
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$39,520.00 |
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TOTAL: |
$39,520.00 |
Grant Information Summary
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Amount Requested: |
$40,000 |
☒ |
Cash and staff hours |
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Match Required: |
$40,000 |
☒ |
In-Kind |
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Start Date: |
6/18/2019 |
☐ |
Approval to Award |
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End Date: |
5/31/2022 |
☐ |
Apply & Accept |
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Match Account $: |
40,000 |
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Fiscal Impact / Funding Source
Funding Line 1:
461-181-NE19-1160 - Grants, NEA-ADA Feasibility Project, Professional Services -$37,000
Funding Line 2:
471-181-1810-1160 - Public Art Trust Fund, Public Art Trust Fund, Professional Services $2,520 (Note: Once the project nears completion the remaining grant money ($3,000) will be provided to the County by the National Endowment for the Arts. This funding line used for the purposes of the creating the PO and the PO will be amended once the money is made available.
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Key Contract Terms |
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Start Date: Upon BOC approval |
End Date: 12/31/2021 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Two Renewal Options |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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Upon BOC Approval |
12/31/2021 |