Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 20ITB125327C-CG, Portable Moving and Storage Unit Rental, in an amount not to exceed $22,000.00 with Units Atlanta, LLC d/b/a CLR Solutions (Austell, GA) to provide portable moving and storage unit rental. This action excises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: This contract furnishes all materials, labor, tools, equipment and appurtenances necessary to provide portable storage units rental to include pickup and delivery at various Fulton County locations as required.
• Requested size of portable storages are:
- Portable Storage unit 8’HX16”LX8’W
- Portable Storage unit 8’HX12”LX8’W
• Delivery Locations:
- 3929 Aviation Circle, Building C, Atlanta, Georgia 30336
- 3977 Aviation Circle, Atlanta, Georgia 30336
- 1636 Connally Drive, East Point. Georgia 30344
- 4700 Martin Luther King Drive, Atlanta, Georgia 30336
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of the 2nd renewal of existing contract to provide portable moving and storage unit rental for various County facilities for fiscal year 2022.
Historical Expenditures:
• FY2021: The County expenditures as of 7/20/21, $5,599.00
• FY2020: The County has spent $ 5,397.00
• FY2019: The County has spent $10,716.00
• FY2018: The County has spent $7,472.00 using requisition under $2,499.00
Project Implications: This contract is critical for providing necessary portable moving and temporary storage unit rental for various County facilities.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this renewal contract is not approved, there will be a delay in the providing portable moving and storage rental for County-wide facilities.
Contract Modification Yes, see below chart.
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CURRENT CONTRACT HISTORY |
Boc item |
Date |
DOLLAR AMOUNT |
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Original Contract Amount |
20-0616 |
9/2/20 |
$45,397.60 |
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1st Renewal |
20-0870 |
12/2/20 |
$22,000.00 |
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2nd Renewal |
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$22,000.00 |
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Total Revised Amount |
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$89,397.60 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $22,000.00
Prime Vendor: Units Atlanta, LLC
Prime Status: Non-Minority
Location: Austell, GA
County: Cobb County
Prime Value: $22,000.00 or 100.00%
Subcontractor: None
Total Contract Value: $22,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$45,397.60 |
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Previous Adjustments: |
$22,000.00 |
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This Request: |
$22,000.00 |
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TOTAL: |
$89,397.60 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1120; General, Real Estate and Asset Management, Rental.- $22,000.00, “Subject to availability of funding adopted for FY2022 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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