File #: 21-0652    Version: 1 Name:
Type: CM Action Item - Open & Responsible Government Status: Passed
File created: 7/28/2021 In control: Board of Commissioners
On agenda: 9/1/2021 Final action: 9/1/2021
Title: Request approval to renew existing contracts - Department of Real Estate and Asset Management, Bid#19ITBC119850C-GS, Ballasts, Lamps, Light Fixtures and Related Supplies, in the total amount of $98,312.00 with (A) Regency Lighting (Los Angeles, CA) in the amount of $48,250.00; (B) Voss Electric Co. d/b/a Voss Lighting, Inc. (Marietta, GA) in the amount of $39,462.00; (D) Summit Lighting Solutions(Lawrenceville, GA) in the amount of $5,600.00; and (E) E. Sam Jones Distributor, Inc.(Atlanta, GA) in the amount of $5,000.00, to provide ballasts, lamps, light fixtures and related items for Fulton County facilities and parking lots. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)APPROVED).b
Attachments: 1. Exhibit 1. CONTRACT RENEWAL AGREEMENT FORM - E. Sam Jones Distributor,, 2. Exhibit 1. CONTRACT RENEWAL AGREEMENT FORM - Voss Electric, 3. Exhibit 1. CONTRACT RENEWAL AGREEMENT FORM - Summit Lighting Solutions, 4. Exhibit 1. CONTRACT RENEWAL AGREEMENT FORM - Regency Lighting, 5. Exhibit 2 Contract Renewal Evaluation Form, 6. Exhibit 3 Goods and Commodities Form - E. Som Jones, 7. Exhibit 3 Goods and Commodities Form - Regency, 8. Exhibit 3 Goods and Commodities Form - Summit, 9. Exhibit 3 Goods and Commodities Form - Voss, 10. 2021-0652

DEPARTMENT
Real Estate and Asset Management

REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title

Request approval to renew existing contracts - Department of Real Estate and Asset Management, Bid#19ITBC119850C-GS, Ballasts, Lamps, Light Fixtures and Related Supplies, in the total amount of $98,312.00 with (A) Regency Lighting (Los Angeles, CA) in the amount of $48,250.00; (B) Voss Electric Co. d/b/a Voss Lighting, Inc. (Marietta, GA) in the amount of $39,462.00; (D) Summit Lighting Solutions(Lawrenceville, GA) in the amount of $5,600.00; and (E) E. Sam Jones Distributor, Inc.(Atlanta, GA) in the amount of $5,000.00, to provide ballasts, lamps, light fixtures and related items for Fulton County facilities and parking lots. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)APPROVED).b
body

REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM (If yes, note strategic priority area below)
Open and Responsible Government

COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?

IS THIS A PURCHASING ITEM?
Yes

SUMMARY & BACKGROUND (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)

Scope of Work: This contract furnishes ballasts, lamps, light fixtures and related supplies for the Department of Real Estate and Asset Management on an "as needed" basis. Due to standardization of fixtures and sub-assemblies, the recommended contrac...

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