Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Real Estate and Asset Management, National Cooperative Contract #192163, Master Agreement Contract for Maintenance, Repair, Operating (MRO) Supplies, Industrial Supplies and Related Products and Services in the amount of $24,999.00 with WW Grainger (Norcross, GA), to cover the cost to purchase additional MRO supplies and related products in support of DREAM Building Construction and Facilities Maintenance Divisions due to increase in maintenance repairs and construction projects throughout the County. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: This request to increase spending authority is to cover the cost to purchase additional MRO supplies and related products in support of DREAM Building Construction and Facilities Maintenance Divisions due to increase in maintenance repairs and construction projects throughout the County. Due to the rising cost of maintenance, repair and operating parts, it is beneficial for Fulton County to maintain a limited inventory on standby for mission critical parts and components for same or next day delivery
This contract provides MRO supplies and other related miscellaneous items including, but not limited to, pumps, valves, hydraulic and pneumatic cylinders and drives, hand tools, power tools, and equipment in support of DREAM Building Construction and Facilities Maintenance Divisions.
Community Impact: Support the Department’s ability to maintain a variety of mission critical MRO parts/related products to accomplish their tasks to maintain the operational function of County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested increase in spending authority in the total amount of $24,999.00 will cover the cost to purchase additional MRO supplies and related products in support of DREAM Building Construction and Facilities Maintenance Divisions. We do not have enough total remaining authority ($5,274.66) to cover these supplies and related products needed for immediate maintenance repairs and construction projects for the remainder of FY2021. The requested increase in total spending authority in the amount of $24,999.00 will allow us to maintain operational readiness.
Historical Expenditures:
• FY2021: The County expenditures as of 7/27/2021, $13,698.95
• FY2020: The County spent $20,981.00
• FY2019: The County spent $48,249.00
Project Implications: This increase in spending authority is needed to purchase additional MRO supplies and related products in support of DREAM Building Construction and Facilities Maintenance Divisions due to increase maintenance repairs and construction projects throughout the County.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase in spending authority is not approved, the County will not be able to purchase additional MRO supplies and related products in support of DREAM Building Construction and Facilities Maintenance Divisions for the remainder of FY2021.
Contract Modification: Yes, see charts below:
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CURRENT CONTRACT HISTORY |
Boc item |
Date |
DOLLAR AMOUNT |
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Original Amount |
21-0121 |
2/17/21 |
$25,000.00 |
|
Increase Spending Authority No.1 |
|
|
$24,999.00 |
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Total Revised Amount |
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$49,999.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not applicable
Exhibits Attached:
Exhibit 1: Contractor’s Performance Report
Exhibit 2: MRO Contract #192163
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$25,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$24,999.00 |
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TOTAL: |
$49,999.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1450: General, Real Estate and Asset Management, Maintenance Supplies - $24,999.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2021 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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8/3/2021 |
12/31/2021 |