Department
Public Works
Requested Action
title
Request approval of a statewide contract - Department of Public Works, SWC 99999-SPD-S20190913B-0002, Equipment Rental in an amount not to exceed $2,000,000.00 with Sunbelt Rentals, Inc. (Fort Mill, SC), to provide equipment rental services. Effective upon BOC approval for one year. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-461, requests for approval of statewide contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: This contract will provide specialty equipment rental contracting work that involves temporary generators, bypass chopper pumps, and all other requirements to successfully bypass a pipe for construction or rehabilitation.
Community Impact: These services are necessary to avoid spills, which has high health and environmental damages as well as fines from the Environmental Protection Agency (EPD).
Department Recommendation: The Department of Public Works recommends approval of the statewide contract with Sunbelt Rentals, Inc.
Project Implications: This contract will reduce operating cost by providing these types of rental equipment services. Current services are processed through the On Call Contractors and incur an automatic 10% fee adjustment as specialized services. This contract will eliminate that fee adjustment and leverage reduced statewide fees effectually lowering our cost.
Community Issues/Concerns: When there is a pipe break, the odor affects the community by the unpleasant smell as well as effects on health and property values, the bypass provides temporary relief until permanent repairs are made. None are known or anticipated.
Department Issues/Concerns: The department effectively looks for ways to reduce costs. No issues or concerns are known or anticipated.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached:
Exhibit 1: SWC# 99999-SPD-S20190913B-0002
Exhibit 2: Contractor Performance Report
Contact Information title
Roy Barnes, Deputy Director, Public Works 404-612-6317
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
$2,000,000.00 |
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TOTAL: |
$2,000,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
. |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-S057: Water & Sewer R & E, Public Works, Wastewater Control Sysm Imprvt - $2,000,000.00
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Key Contract Terms |
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Start Date: 9/15/2021 |
End Date: 8/22/2022 |
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Cost Adjustment: . |
Renewal/Extension Terms: .two renewal options |
Overall Contractor Performance Rating: 3.4
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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12/31/2020 |
6/30/2021 |