Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of an Intergovernmental Agreement (IGA) between Fulton County, Georgia and the City of Milton, Georgia for water main relocations associated with the intersection improvement of Mayfield Road and Charlotte Drive and extend Charlotte Drive to SR 372/Birmingham Highway in the City of Milton, GA. The final construction cost is $252,583.86. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
GA CONST Art. 9, § 3, ¶ I provides that the County may contract for any period not exceeding 50 years with any other public agency, public corporation, or public authority for joint services, for the provision of services, or for the joint or separate use of facilities or equipment; but such contracts must deal with activities, services, or facilities that the contracting parties are authorized by law to undertake or provide. O.C.G.A § 36-10-1. All official contracts entered into by the County governing authority with other persons on behalf of the County shall be in writing and entered on its minutes.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
No
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The City of Milton has improved Mayfield Road and Charlotte Drive and extend Charlotte Drive to SR 372/Birmingham Highway. The project included road widening and the construction of a roundabout with landscaped medians and sidewalk improvements. As part of this roadway project, approximately 1950 linear feet of 8-inch water main with appurtenances was relocated within the current right-of-way. The City of Milton bided and awarded the roadway improvements in early 2020. The City requested the execution of an Intergovernmental Agreement (IGA) between Fulton County and the City of Milton be delayed until after the completion of the roadway improvements so that the final costs would be known. As part of this IGA, Fulton County is agreeing to reimburse to the City of Milton for the completed construction cost. Fulton County staff was on-site during the relocation of the water main to ensure that the construction was completed according to Fulton County standards. The final cost of the relocation and installation of the impacted water mains is $252,583.86 and was previously budgeted for as part of the 2021 Water and Sewer fund budget and included in the 2016-2026 Capital Improvement Program.
Community Impact: The road improvements have allowed Fulton County to upgrade the existing 8-inch water main to provide better water distribution to the Milton customers and is able to accommodate future development in this area.
Department Recommendation: The Department of Public Works believed that the most cost effective way to complete the water main relocations was by allowing the City of Milton to bid out the work as part of their roadway project. This format has been used on several previous projects with the City of Milton and has proven to be beneficial for both parties. Therefore, Public Works recommends that Fulton County enter into an Intergovernmental Agreement (IGA) and provide the necessary construction payment.
Project Implications: The road improvements impacted the existing water mains due to modifications of the existing grades, roundabout and road widening that required the water mains to be relocated and valves to be adjusted to match the proposed roadway surface. The existing water main relocations occurred while maintaining water service in this area.
Community Issues/Concerns: During construction of water main relocation, water service was maintained while the Contractor made water tie-ins to the existing water mains and service lines.
Department Issues/Concerns: The Public Works Department is not aware of any issues or concerns with this proposed Intergovernmental Agreement (IGA). This type of arrangement between the City of Milton and Fulton County has worked well on past projects.
Contract Modification (Delete this chart only if the Requested Action is for a NEW award. Simply insert the text “New Procurement.” If the Requested Action is for a Contract Modification ((Renewal, Amendment, Change Order, Extension, Increase Spending Authority)), the chart should remain and be completed.)
“New Procurement”
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Current Contract History |
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Original Award Amount |
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$.00 |
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1st Renewal |
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$.00 |
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2nd Renewal |
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$.00 |
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Extension #1 |
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$.00 |
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Total Revised Amount |
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$.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
The City of Milton
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit A- IGA & Construction Cost -Mayfield Rd & Charlotte Dr
Contact Information (Type Name, Title, Agency and Phone)
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The City of Milton
Contract Attached
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Yes
Previous Contracts
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No
Total Contract Value
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Previous Adjustments: |
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This Request: |
$252,583.86 |
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TOTAL: |
$252,583.86 |
Grant Information Summary
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Amount Requested: |
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Cash |
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In-Kind |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-H065 Water & Sewer Renewal and Extension Fund
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Funding Line 4:
Funding Line 5:
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Would you select/recommend this vendor again?
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