Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to award a contract without competition - The Fulton County Library request the Board of Commissioners to approve sole source item Vox Books from Library Ideas, LLC. (Fairfax, VA) in the amount not to exceed $10,000.00. Vox Books provides a read-a-long book selection with a permanent reader box attached to the hard cover of the book. This action will give citizens audio and visual read-a-long options which contains only one singular item versus two which prevents products from becoming unusable when considering its intended purpose. Effective upon BOC approval for a 12 month period. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-384, after conducting a good faith review, and the Purchasing Department has determined that there is only one source available for the required supply, service, or construction item, the request shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The County is seeking to purchase Vox read-a-longs books with an audio reading attachment on the inside of the book. Read-a-longs from Vox allows children to listen to story while following along with the book. Vox version of read-a-long books are differentiated from other readers due to its unique design. Many newer computers do not have CD capabilities. CDs are used for the majority of read-a-longs. Vox books feature a hardcover book with a reader box permanently attached to the book. This eliminates the hassle of lost and scratched CDs extending the life of the product. Approving this item will give patrons a product with a longer lifespan and would benefit beginning and struggling readers.
Community Impact: Citizens of Fulton County will continue using the current versions of read-a-long books.
Department Recommendation: Approval for Sole Source of recommended vendor
Project Implications: None
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached
Exhibit 1: Sole Source Verification Letter
Exhibit 2: Sole Source Document for Vox Books
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Jamar Parker, Financial Systems Manager, Library System 404-771-7578
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
$10,000.00 |
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TOTAL: |
$10,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-650-6565-1312, General, Library, Library-Public Service Operations, Books-Library,
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Key Contract Terms |
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Start Date: Upon Approval |
End Date: One Year Term |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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Approval Date |
One Year Term |