Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 20ITB125615C-GS, Standby Fencing Installation and Repair, in the amount of $200,000.00, with Allied Fence Company, Inc. (Mableton, GA) to provide standby fencing installation and repair services for Fulton County. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Renew existing contract to provide standby fencing installation and repair services countywide for FY2022.
Scope of Work: This contract furnishes all materials, labor, tools, equipment and appurtenances necessary to provide standby installation of new fence and replacement of existing fencing for all Fulton County facilities on an “as needed” basis. The fencing types consist of chain link, ornamental iron and steel fencing.
Community Impact: This contract ensures the security of County properties.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to renew an existing contract to furnish all materials, labor, tools, equipment and appurtenances necessary to provide standby installation of new fence and replacement of existing fencing for all Fulton County facilities on an “as needed” basis for fiscal year 2022.
This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/departmental operating/capital funding as identified” adopted for FY2022.
This is a time and material contract. The requested spending authority in the total amount of $200,000 is expected to cover the cost for materials and labor hours for the replacement and maintenance repairs for installation of galvanized chain link fencing.
Historical Expenditures:
FY2021: The County expenditures as of 8/23/2020, $19,488.00
FY2020: The County spent $210,514.75
FY2019: The County spent $176,992.00
FY2018: The County spent $36,904.00
FY2017: The County spent $49,561.00
Project Implications: This contract requires specialty tools, equipment, training and skills. Fencing repairs and installation will not be performed in a timely or cost-effective such as securing all generators and HVAC systems at County facilities to prevent theft and vandalism.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: None of which the Department is aware.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0701 |
10/7/20 |
$200,000.00 |
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1st Renewal |
|
|
$200,000.00 |
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Total Revised Amount |
|
|
$400,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $200,000.00
Prime Vendor: Allied Fence
Prime Status: Non-Minority
Location: Mableton, GA
County: Cobb County
Prime Value: $200,000.00 or 100.00%
Total Contract Value: $200,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$200,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$200,000.00 |
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TOTAL: |
$400,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determine -$200,000.00 This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/departmental operating/capital funding as identified” adopted for FY2022. Purchase Order will be guided by the available adopted FY2022 Pay as you Go funding.
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
12/31/2022 |