Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, RFP# 20RFP124968K-DB, Standby Professional Services for Mechanical, Electrical, Plumbing and Fire Protection, in the total amount of $1,500,000.00 with (A) Engineering Design Technologies, Inc. (Atlanta, GA) in the amount of $375,000.00; (B) Wood Environmental & Infrastructure Solutions, Inc. (Atlanta, GA) in the amount of $375,000.00; (C) S. L. King & Associates (Atlanta, GA) in the amount of $375,000.00; and (D) KHAFRA Engineering Consultants, Inc. (Atlanta, GA) in the amount of $375,000.00 to provide standby professional services for facilities related design, engineering and assessments in the areas of mechanical, electrical, plumbing and fire protection on an “as needed-task assignment” basis. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2022, through December 31, 2022. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Renew existing contracts to provide Standby Professional Services for Mechanical, Electrical, Plumbing and Fire Protection for FY2022.
Scope of Work: The intent of this contract is for one or more firms to provide the expertise, resources and personnel experienced in the various phases of Mechanical, Electrical, Plumbing and Fire Protection (MEPFP) including the furnishing of all design, labor, materials and equipment needed to perform the work. In addition, the County desires to obtain LEED Silver ratings for any new construction projects. In the event that sufficient funding is not available to pursue LEED Silver ratings for individual projects, the County desires that site and building designs are developed to maximize energy efficiency and water conservation. Project designs shall minimize adverse environmental impact through energy efficiency, resource conservation, water conservation, site design, and excellent indoor air quality.
Community Impact: There is no identifiable impact on the community at this time.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to renew existing contracts to provide standby professional services for mechanical, electrical, plumbing and fire protection on an “as needed-task assignment” basis for fiscal year 2022.
Due to the volume of work anticipated as a result of the Urban Redevelopment Bond Program and other Capital Projects, these professional firms will provide some, all or any combination of the various and diverse technical expertise they possess to the capital improvement projects.
The task order projects are dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/departmental operating/capital funding as identified” adopted for FY2022.
Historical Expenditures:
FY2021: The County expenditures as of 8/23/2021, $0.00 ($136,717.00 has been
allocated to various capital projects)
FY2020: The County spent $396,920.08
FY2019: The County spent $394,792.91
FY2018: The County spent $335,869.86
FY2017: The County spent $594,646.06
Project Implications: The Department does not have staff that can fulfill this need and with the anticipated Bond Program projects, we can utilize these contracts as subject matter experts to ensure that companies bidding of Bond work projects are providing cost effective services
Community Issues/Concerns: There are no Community Issues/Concerns identified at this time.
Department Issues/Concerns: If these renewal contracts are not approved, the County does not have the capacity, or the expertise, to perform this standby professional services for mechanical, electrical, plumbing and fire protection services in-house.
Contract Modification
(A) Engineering Design Technologies, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0797 |
11/4/20 |
$375,000.00 |
|
1st Renewal |
|
|
$375,000.00 |
|
Total Revised Amount |
|
|
$750,000.00 |
(B) Wood Environmental & Infrastructure Solutions, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0797 |
11/4/20 |
$375,000.00 |
|
1st Renewal |
|
|
$375,000.00 |
|
Total Revised Amount |
|
|
$750,000.00 |
(C) S. L. King & Associates
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0797 |
11/4/20 |
$375,000.00 |
|
1st Renewal |
|
|
$375,000.00 |
|
Total Revised Amount |
|
|
$750,000.00 |
(D) KHAFRA Engineering Consultants, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0797 |
11/4/20 |
$375,000.00 |
|
1st Renewal |
|
|
$375,000.00 |
|
Total Revised Amount |
|
|
$750,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $1,500,000.00
(A)
Contract Value: $375,000.00
Prime Vendor: Engineering Design Technologies, Inc.
Prime Status: African American Male Business Enterprise-Certified
Location: Marietta, GA
County: Cobb County
Prime Value: $363,750.00 or 97.00%
Subcontractor: 2M Design Consultants
Subcontractor Status: African American Female Business Enterprise- Certified
Location: Johns Creek, GA
County: Fulton County
Subcontractor Value: $11,250.00 or 3.00%
(B)
Contract Value: $375,000.00
Prime Vendor: Wood Environment & Infrastructure Solutions, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton
Prime Value: $300,000.00 or 80.00%
Subcontractor: Hammond & Associates Consulting Engineers, Inc.
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Norcross, GA
County: Gwinnett County
Subcontractor Value: $37,500.00 or 10.00%
Subcontractor: Smart Building Systems, Inc.
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Decatur, GA
County: DeKalb
Subcontractor Value: $37,500.00 or 10.00%
Total Contract Value: $300,000.00 or 100.00%
Total M/FBE Value: $75,000.00 or 20.00%
(C)
Contract Value: $375,000.00
Prime Vendor: S.L. King & Associates, Inc.
Prime Status: African American Male Business Enterprise- Certified
Location: Atlanta, GA
County: Fulton County
Prime Value: $375,000.00 or 100.00%
Total Contract Value: $375,000.00 or 100.00%
Total M/FBE Value: $375,000.00 or 100.00%
(D)
Contract Value: $375,000.00
Prime Vendor: Khafra Engineering Consultants, Inc.
Prime Status: African American Male Business Enterprise- Certified
Location: Atlanta, GA
County: Fulton County
Prime Value: $243,750.00 or 65.00%
Subcontractor: 2M Design Consultants
Subcontractor Status: African American Female Business Enterprise- Certified
Location: Johns Creek, GA
County: Fulton County
Subcontractor Value: $37,500.00 or 10.00%
Subcontractor: GLEEDS
Subcontractor Status: Non-minority
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $18,750.00 or 5.00%
Subcontractor: Timberhood Consulting, LLC
Subcontractor Status: Non-minority
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $75,000.00 or 20.00%
Total Contract Value: $375,000.00 or 100.00%
Total M/FBE Value: $281,250.00 or 75.00%
Grand Contract Value: $1,500,000.00 or 100.00%
Grand MFBE: $1,106,250.00 or 73.75%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,500,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$1,500,000.00 |
|
TOTAL: |
$3,000,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determine -$1,500,000.00 This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/departmental operating/capital funding as identified” adopted for FY2022. Purchase Order will be guided by the available adopted FY2022 Pay as you Go funding.
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal options remains |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
12/31/2022 |