Department
Senior Services
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend an existing contract - Department of Senior Services, RFP# 16RFP02082016A-CJC - Senior Transportation Services in an amount not to exceed $1,264,222.35 with Transdev, Incorporated (Lombard, IL), to provide Senior Transportation Services for Senior Services for an additional three month period effective dates January 1, 2022 through March 30, 2022. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
This request is to extend the existing contract for an additional three (3) month period with Transdev, Incorporated to provide senior transportation services. The RFP for services was solicited. One bid was received. Based on a recommendation from the Purchasing Department, the RFP will be resolicited. In order to account for time to complete the procurement process, the Department is requesting to extend the contract to prevent a disruption in Senior Transportation Services.
Scope of Work: The services provided under this contract support two departments -Senior Services and Behavioral Health & Developmental Disabilities. The services are provided to the 14 neighborhood senior centers, 4 adult day care centers, and 3 developmentally disabled training center program participants. The service also includes non-emergency medical appointments, dialysis, trips to the multipurpose centers, group and center field trips.
Community Impact: The services provide transportation to approximately 1,800 Fulton County eligible seniors and developmentally disabled participants.
Department Recommendation: The Department of Senior Services recommends approval.
Project Implications: Transportation services are the conduit to connect seniors to daily living activities and life enrichment services. Additionally, the transportation services provide needed engagement to developmentally disabled citizens in the areas of training, appointments, etc.
Community Issues/Concerns: If the contract is not extended, then eligible seniors aged 60 and above including developmentally disabled residents will not have access to County-based transportation services.
Department Issues/Concerns: Senior transportation is the top requested service from senior residents. The program is an intervention strategy to provide access to services necessary to seniors and enables them to age in place. If the contract is not extended, then seniors will experience an interruption and termination of transportation services.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
16-0853 |
10/5/2016 |
$6,000,000.00 |
|
1st Renewal |
17-0808 |
10/4/2017 |
$6,000,000.00 |
|
Amendment No. 1 |
18-0421 |
6/20/2018 |
$208,240.00 |
|
2nd Renewal |
18-0810 |
11/7/2018 |
$5,900,000.00 |
|
Amendment No. 2 |
19-0391 |
5/15/2019 |
$100,000.00 |
|
3rd Renewal |
19-0773 |
10/2/2019 |
$5,900,000.00 |
|
4th Renewal |
20-0964 |
12/16/2020 |
$4,800,000.00 |
|
Extension #1 |
|
|
$1,264,222.35 |
|
Total Revised Amount |
|
|
$30,172,462.35 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,264,222.35
Prime Vendor: Trans Dev Services, Inc.
Prime Status: Non-Minority
Location: Lombardi, IL
County: DuPage County
Prime Value: $1,148,592.77 or 90.85%
Subcontractor: Vectour Transportations Group
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $8,975.98 or 0.71%
Subcontractor: Banneker Energy
Subcontractor Status: African American Male Business Enterprise
Location: Duluth, GA
County: Gwinnett County
Contract Value: $101,975.97 or 8.07%
Subcontractor: Blue Goose Uniforms, Inc.
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $1,517.07 or 0.12%
Subcontractor: TWD, Inc.
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $3,160.56 or 0.25%
Total Contract Value: $1,264,222.35 or 100.00%
Total M/FBE Value $115,629.58 or 9.15%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Performance Report
Exhibit 2: Contract Extension Agreement
Contact Information (Type Name, Title, Agency and Phone)
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$6,000,000.00 |
|
Previous Adjustments: |
$22,908,240.00 |
|
This Request: |
$1,264,222.35 |
|
TOTAL: |
$30,172,462.35 |
Grant Information Summary
|
Amount Requested: |
$17,600.05 |
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
January 1, 2022 |
☐ |
Approval to Award |
|
End Date: |
March 31, 2022 |
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-183-183W-1192, General, Senior Services, Aging Grant Supplemental - $1,246,522.30
Funding Line 2:
461-183-TR22-1160, Grants, Senior Services, Professional Services, - $17,700.05
|
Key Contract Terms |
|
Start Date: 1/1/2022 |
End Date: 3/31/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: Three (3) months |
Overall Contractor Performance Rating: 3.0
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
7/1/2021 |
9/30/2021 |