Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 19ITB120622C-BKJ, Testing and Repair of Backflow Devices, in the amount of $100,000.00 with B & W Mechanical Contractors, Inc. (Lawrenceville, GA) to provide on-site testing and repair of approximately 177 backflow preventive (BFP) devices for required maintenance located in 75 Fulton County facilities. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), all renewal requests shall be presented to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Renew existing contract to provide Testing and Repair of Backflow Devices for Fulton County facilities for FY2022.
Scope of Work: This contract furnishes all materials, labor, tools, equipment, transportation and appurtenances necessary to provide on-site testing and repair of approximately 177 backflow preventive (BFP) devices for required maintenance located in 75 Fulton County facilities.
The Scope of Work also includes but not limited to:
Repairs:
• Devices found defective during testing, notify Department
• Provide a report to each zone in electronic format indicating all the details of each device the details of BFP installed and the test results.
• Repair will be carried out based on parts and labor used for the repair.
• Contractor must arrange for and obtain any necessary permits from local authorities if required, for working on the water supply system to a building.
System Impairment:
• Before starting work the Contract must meet with County representative (DREAM) to discuss and agree upon a program for execution of any part of the contract.
• Notify and coordinate with the appropriate County representative (DREAM) before shutting off water connections to the facility, applicable water lines, systems, and/or fire suppression systems, etc.
• Valid Master II Plumber’s License issued by the State of Georgia, completed course of study in the repair of backflow preventers recognized by the Environmental Protection Division of the Georgia Department of Natural Resources, and must have a valid certification from a tester certification program.
Community Impact: This contract is necessary for the environmental health to have working backflow plumbing systems to protect the County patrons and employees in County facilities against the contamination and/or pollution to our Water Supply System.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The City of Atlanta Cross-Connection Control and Backflow Protection Program is mandated on the federal, state and local levels. These statutes, regulations and code provisions are intended to provide reasonable and required protection for the Atlanta Water Supply System against contamination and/or pollution resulting from backflow and/or back siphonage through cross connection and/or controlled plumbing connections.
The requested spending authority in the amount of $100,000, of which $38,610 is added in the total requested authority to cover the cost due to the COVID-19 Pandemic, because the backflow preventers were not tested, nor were not serviced during that time. The requested increase will aid in reducing discrepancies and increase the agencies’ facility readiness.
This is a time and materials contract which provides parts and labor for annual testing and repairs for approximately 177 various types of installed backflow prevention (BFP) devices located in 75 Fulton County facilities. The past few years we had no major repairs, only the required mandated inspections and testing. We have identified some minor and major repairs in 24 County facilities and for those we are implementing a plan to address the immediate repairs this fiscal year. The other remaining repairs will be addressed in FY2022.
Historical Expenditures:
FY2021: The County spent as of 8/24/2021, $4,755.00
FY2020: The County spent $17,387.89
FY2019: The County spent $7,500.00
FY2018: The County spent $35,001.00
FY2017: The County spent $92,478.00
FY2016: The County spent $56,689.00
Project Implications: This service is mandated on the federal, state and local levels.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: : If this contract renewal is not approved, the Department will not be able to perform this mandated service which would result in the County being subject to penalties for failure to meet the City of Atlanta’s backflow Compliance requirements (Ref. Atlanta City Code Section 144-66).
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-0971 |
11/20/19 |
$61,390.00 |
|
1st Renewal |
20-0683 |
10/7/20 |
$61,390.00 |
|
2nd Renewal |
|
|
$100,000.00 |
|
Total Revised Amount |
|
|
$222,780.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $100,000.00
Prime Vendor: B&W Mechanical Contractors Inc.
Prime Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Prime Value: $100,000.00 or 100.00%
Total Contract Value: $100,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$61,390.00 |
|
Previous Adjustments: |
$61,390.00 |
|
This Request: |
$100,000.00 |
|
TOTAL: |
$222,780.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance-$100,000 “Subject to availability of funding adopted for FY2022 by BOC”
|
Key Contract Terms |
|
Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: No renewal option remains |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2022 |
12/31/2022 |