Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 19ITB118788C-GS, Uninterrupted Power Supply System (UPS) Maintenance Services in the amount of $92,500.00 with EOLA Power, LLC (Miami, FL), to provide on-site uninterrupted power supply maintenance service for the County. This action excises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Renew existing contract to provide Uninterrupted Power Supply System (UPS) Maintenance Services for FY2022.
Scope of Work: This contract furnishes all parts, labor, equipment, transportation and material necessary to provide on-site preventive maintenance of uninterrupted power supply (UPS) systems services. This includes the repair of defective UPS systems immediately when the defects occur, replacement of batteries associated with the two UPS systems in the Data Center on the Government Center 9th floor, and the battery for one of the two UPS systems located in the E911 Center.
The Scope of Work also includes:
• Warranty Repairs on all of UPS systems listed in the specification
• Emergency Power System Repair and Maintenance Services
• Preventive Maintenance Services
• Converter Panel
• Battery Replacement
• Generator and UPS annual testing services
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to renewal of existing contract to provide on-site uninterrupted power supply (UPS) maintenance services for Fulton County facilities for fiscal year 2022.
Historical Expenditures:
FY2021: The County expenditures as of 8/24/2021. $7,400.00
FY2020: The County spent $17,697.96
FY2019: The County spent $14,348.00
FY2018: The County spent $48,632.00
FY2017: The County spent $80,802.00
Project Implications: The UPS is critical to the operation of the data center in that in the event of a power failure, the UPS keeps the servers and other critical data management systems operating properly. The lack of an effective UPS system can cause serious loss of data, such as pay roll and purchasing information.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract renewal is not approved, there will be a delay in the repair and maintenance services of the UPS systems located in the 911 Center and the Data Center on the 9th floor which could lead to loss of communication and/or critical data management systems functioning.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-1137 |
12/18/19 |
$92,500.00 |
|
1st Renewal |
20-0636 |
9/16/20 |
$92,500.00 |
|
2nd Renewal |
|
|
$92,500.00 |
|
Total Revised Amount |
|
|
$277,500.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $92,500.00
Prime Vendor: Eola Power, LLC (South Florida Critical Power, LLC)
Prime Status: Non-Minority
Location: Miami, FL
County: Dade County
Prime Value: $92,500.00 or 100.00%
Total Contract Value: $92,500.00 or 100.00%
Total MBE Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$92,500.00 |
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Previous Adjustments: |
$92,500.00 |
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This Request: |
$92,500.00 |
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TOTAL: |
$277,500.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $92,500.00 “Subject to availability of funding adopted for FY2022 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
12/31/2022 |