Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 20ITB125775C-CG, Electrical On-Call Maintenance Services Countywide in the total amount of $180,000.00 with (A) Capital City Electrical Services, Inc. (Norcross, GA) in the amount of $105,000.00; and (B) ALL-N-Security Services, Inc. (Atlanta, GA) in the amount of $75,000.00, to provide on-site emergency electrical on-call maintenance services on an “as needed” basis” for Countywide facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), all renewal requests shall be presented to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Renew existing contracts to provide Electrical On-Call Maintenance Services Countywide for FY2022.
Scope of Work: These contracts furnish all materials, labor, tools, equipment and appurtenances necessary to provide on-site emergency electrical on-call maintenance services on an “as needed basis” for County-wide facilities.
The Scope of Work also includes but not limited to:
• General lighting systems
• Distribution subpanels
• Motor starters not part of automated operations
• Receptacles
• Small water heaters
• Problems related to partial power loss in the buildings
• Emergency installation/extension of low and medium voltage power
• Operational problems on small (less than 10 hp) motor, pumps, fountains etc.
• Replacement and installation of lamps
• Trouble shoot the electrical system in County facilities
• Replacement and installation of distribution transformers
Community Impact: Electrical systems that are maintained can prevent accidents caused by issues like failing parts, faulty wiring, or compromised transformers that provides County facilities safely powered.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to renew existing contracts to furnishing all materials, labor, tools, equipment and appurtenances necessary to provide on-site emergency electrical on-call maintenance services on an “as needed” basis for County-wide facilities for fiscal year 2022.
The requested spending authority in the total amount of $180,000 is an increase of $10,000 ($5,000 for each Electrical Contractor) over 2021 to cover cost for additional electrical maintenance service for identified County facilities not previously serviced by this contract. This is a time and material contract that covers cost for normal and overtime labor hours, troubleshooting, diagnosing and emergency maintenance repairs, and parts/components on variety types of general and electrical lighting system for Fulton County facilities for FY2022.
Historical Expenditures:
FY2021: The County expenditures as of 8/25/2021, $58,318.27
FY2020: The County spent $249,820.23
FY2019: The County spent $263,429.20
FY2018: The County spent $125,693.18
Project Implications: These contracts requires professional licenses, specialty tools, equipment, training and technician skills to perform on-site electrical on call maintenance and repair services.
Community Issues/Concerns: None
Department Issues/Concerns: If these renewal contracts are not approved, the Department cannot provide emergency on-site electrical on call maintenance and repair services for Countywide facilities thereby risking operational continuity.
Contract Modification
(A) Capital City Electrical Services, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0970 |
12/16/20 |
$100,000.00 |
|
1st Renewal |
|
|
$105,000.00 |
|
Total Revised Amount |
|
|
$205,000.00 |
(B) ALL-N-Security Services, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0970 |
12/16/20 |
$70,000.00 |
|
1st Renewal |
|
|
$75,000.00 |
|
Total Revised Amount |
|
|
$145,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $180,000.00
(A)
Contract Value: $105,000.00
Prime Vendor: Capital City Electrical Services
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $105,000.00 or 100.00%
Subcontractor: None
Total Contract Value: $105,000.00 or 100.00%
Total M/FBE Value: $-0-
(B)
Contract Value: $75,000.00
Prime Vendor: All-N-1 Security Services, Inc.
Prime Status: African American Male Enterprise-Certified
Location: Atlanta, GA
County: Fulton County
Prime Value: $75,000.00 or 100.00%
Subcontractor: None
Total Contract Value: $75,000.00 or 100.00%
Total M/FBE Value: $75,000.00 or 100.00%
Grand Contract Value: $180,000.00 or 100.00%
Grand M/FBE Value: $75,000.00 or 41.67%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$170,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$180,000.00 |
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TOTAL: |
$350,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $100,000 “Subject to availability of funding adopted for FY2022 by BOC”
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $80,000 “Subject to availability of funding adopted for FY2022 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal options remains |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
12/31/2022 |