Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of lowest responsible bidders - Department of Real Estate and Asset Management, 21ITBC130825C-MH, Plumbing Supplies and Related Items, in the total amount of $86,000.00 with (A) Best Plumbing Specialties (Myersville, MD) in the amount of $91.44; (B) Equiparts Corp, (Oakmont, PA) in the amount of $16,073.60; (C) Interline Brands. (Jacksonville, FL) in the amount of $31,022.88; (D) South K & A Specialty Parts (Newnan, GA) in the amount of $6,348.00; (E) Tiles in Style d.b.a. Taza Supplies (Willow Brook, IL) in the amount of $13,905.00; (F) Total Maintenance Solutions South (Taylors, SC) in the amount of $240.75; and (G) WW Grainger (Norcross, GA) in the amount of $18,318.33 to provide plumbing supplies and related items for Fulton County facilities on an “as needed” basis. Effective dates: January 1, 2022 through December 31, 2022, with two renewal options. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Recommend new awards to provide Plumbing Supplies and Related Items for Fulton County facilities for FY2022.
Scope of Work: These contracts provide all of the necessary plumbing parts and supplies on an as needed basis for the Department of Real Estate and Asset Management staff to perform repair and maintenance services to the plumbing systems at all Fulton County facilities of north, south and downtown areas.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of the lowest responsible bidders to provide plumbing supplies and related items on an “as needed” basis to support the DREAM in-house roving team that is responsible to maintain for selected Fulton County facilities for FY2022.
The recommendation for the awards were based on the lowest responsive and responsible bidder(s) per line item(s) complying with the provisions of the ITB-Commodities.
The County received and evaluated seven (7) bid responses to the solicitation. There were a total of 25 representative line items. We have recommended each bidder accordingly:
|
Recommended Bidders |
Number of the Lowest Items |
Awarded Line Items |
|
Best Plumbing Specialties |
1 |
25 |
|
Equiparts Corp |
1 |
21 |
|
Interline Brands |
11 |
3, 4, 6, 7, 9, 10, 11, 12, 13, 17, 22 |
|
South K & A Specialty Parts |
5 |
5, 14, 15, 16, 18 |
|
Tiles in Style d.b.a. Taza Supplies |
2 |
1, 2 |
|
Total Maintenance Solutions South |
1 |
8 |
|
WW Grainger |
4 |
19, 20, 23, 24 |
|
Total |
25 |
|
DREAM has approximately 750 total varieties of plumbing supplies and related items on hand in the warehouse inventory which was impossible list all for solicitation in the ITBC. We recommend the total spending authority of $86,000 for FY2022 based on the plumbing trade requiring an extensive number of repair parts and the prior historical annual usage of previous years.
Having multiple bidders will provide the County with maximum flexibility and sufficient resources to respond to the service needs.
Historical Expenditures:
• FY2021: The County expenditures as of 8/24/2021, $41,183.85
• FY2020: The County has spent $44,484.07
• FY2019: The County has spent $87,625.98
• FY2018: The County has spent $96,299.82
Project Implications: This contract provides all of the necessary supplies and equipment needed to support the in-house roving staff.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these contracts are not approved, the Department will not be able to provide plumbing supplies and related items to support in-house roving staff for countywide services.
Contract Modification: “New Procurement.”
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
(A)
Contract Value: $91.44
Prime Vendor: Best Plumbing Specialties
Prime Status: Non-Minority
Location: Myersville, MD
County: Frederick County
Prime Value: $91.44 or 100.00%
Total Contract Value: $91.44 or 100.00%
Total M/FBE Value: $ -0-
(B)
Contract Value: $16,073.60
Prime Vendor: Equiparts Corp.
Prime Status: Non-Minority
Location: Oakmont, PA
County: Allegheny County
Prime Value: $16,073.60 or 100.00%
Total Contract Value: $16,073.60 or 100.00%
Total M/FBE Value: $ -0-
(C)
Contract Value: $31,022.88
Prime Vendor: Interline Brands
Prime Status: Non-Minority
Location: Jacksonville, FL
County: Duval County
Prime Value: $31,022.88 or 100%
Total Contract Value: $31,022.88 or 100.00%
Total M/FBE Value: $ -0-
(D)
Contract Value: $6,348.00
Prime Vendor: South K & A Specialty Parts
Prime Status: Non-Minority
Location: Newnan, GA
County: Coweta County
Prime Value: $6,348.00 or 100.00%
Total Contract Value: $6,348.00 or 100.00%
Total M/FBE Value: -0-
(E)
Contract Value: $13,905.00
Prime Vendor: Tiles in Styles dba Taza Supplies
Prime Status: Non-Minority
Location: Willow Brook, IL
County: DuPage County
Prime Value: $13,905.00 or 100.00%
Total Contract Value: $13,905.00 or 100.00%
Total M/FBE Value: $-0-
(F)
Contract Value: $240.75
Prime Vendor: Total Maintenance Solutions South
Prime Status: Non-Minority
Location: Taylors, SC
County: Greenville County
Prime Value: $240.75 or 100.00%
Total Contract Value: $240.75 or 100.00%
Total M/FBE Value: $-0-
(G)
Contract Value: $18,318.33
Prime Vendor: WW Grainger
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $18,318.33 or 100.00%
Total Contract Value: $18,318.33 or 100.00%
Total M/FBE Value: -0-
Grand Contract Value: $86,000.00 or 100.00%
Grand M/FBE Value: $-0-
Exhibits Attached:
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractors Performance Reports
Exhibit 3: Department Recommendation Memo
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$86,000.00 |
|
TOTAL: |
$86,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1450: General, Real Estate and Asset Management, Maintenance Supp. - $86,000, “Subject to availability of funding adopted for FY2022 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: Two-one year renewal options |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
1/1/2022 |
12/31/2022 |