Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Real Estate and Asset Management, SWC90816, Motor Vehicle Maintenance & Inventory Management Services, in the amount of $106,888.00 with Automotive Rental Inc. (Mt Laurel, NJ), to provide additional vehicle maintenance repairs in support of the Marshal’s Department, and repairs on other County-owned vehicles and equipment from various County Departments in care of the Fulton County Central Maintenance Facility (CMF). Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: This amendment request for an increase in spending authority is to cover the additional cost due to the increase in demand for additional vehicle maintenance repairs in support of the Marshal’s Department, and repairs on other County-owned vehicles and equipment from various County Departments in care of the Fulton County Central Maintenance Facility (CMF).
|
|
Departments |
Pending Repair Costs |
|
1 |
Marshal |
$65,950.20 |
|
2 |
CMF Repairs for various Departments |
$40,936.93 |
|
2 |
Total |
$106,887.13 |
This contract provides active supervision of the vendors in the network including quality of service, billing, invoicing, and the hourly fee structure for each repair type. The scope of service includes all labor, parts, equipment, materials and transportation for major repairs of the County-owned equipment or vehicles placed in the network. The annual network fee is $4.82 per month/per vehicle.
|
Vehicle Category |
Number of Vehicle |
|
Heavy/Specialized Equipment |
450 |
|
Administrative Passenger Vehicles |
620 |
|
Total |
1,070 |
Community Impact: This impacts the Communities when County-owned vehicles and equipment are used to accomplish the assigned tasks to transporting of employees and equipment to provide daily operational support for Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
DREAM is requesting additional spending authority in the amount of $106,888.00 to cover the additional cost to support of the increase in demands on major maintenance repairs for County-owned vehicles and equipment. Currently, there is not enough authority to provide additional vehicle maintenance repairs for the remainder of the fiscal year. The recommended increase of $106,888.00 will cover the expected repairs through the end of FY2021.
Historical Expenditures:
• FY2021: The County expenditures as of 8/25/2021, $307,934.16
• FY2020: The County spent $514,002.57
• FY2019: The County spent $491,153.41
• FY2018: The County spent $700,000.00
• FY2017: The County spent $363,347.11
Project Implications: This approval of the amendment will address all outstanding vehicle and road equipment maintenance issue.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase in spending authority is not approved, the County does not have the capacity to provide maintenance repairs on vehicles and equipment, which may cause a disruption in services if vehicles and equipment are not available for employees to get to the jobsite.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0979 |
12/16/20 |
$475,000.00 |
|
Increase Spending Authority No. 1 |
|
|
$106,888.00 |
|
Total Revised Amount |
|
|
$581,888.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No.1 to Form of Contract
Exhibit 2: SWC#90816
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$475,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$106,888.00 |
|
TOTAL: |
$581,888.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
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☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
700-520-5223-1710: Internal Service Fund, Real Estate and Asset Management, Garage Parts-$106,888.00
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Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: 12/31/2021 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
10/6/2021 |
12/31/2021 |