Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Department of Registration and Elections, Secretary of State Contract #47800-SOS0000037, Master Solution Purchase and Services Agreement in an amount not to exceed $100,000.00 with Dominion Voting, (Denver, CO), to provide poll technicians during Early Voting and Election Day for the 2021 General Municipal and Special Elections and Runoffs. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-461, requests for approval of statewide contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background It is the recommendation of Dominion Voting that a representative of their system be on-hand in order to assist, guide and/or complete a task(s) that would get the system up and running quickly. Historically, with new systems and especially since the implementation of this system, and from prior experience in previous elections - 2021, it is noted that there is a need to have poll technicians available that represents the agency, in case of failed mechanics beyond the scope of normal wear and tear.
Scope of Work: Dominion technicians’ expertise and assistance coming from the maker of this system, places a tier of trouble shooting as it relates to technical assistance during the Early Voting and Election Day processing. Dominion technicians will be able to assist election management with conducting Logic & Accuracy testing, assist in election tabulation and adjudication. Also, Dominion technicians will provide technical support which includes troubleshooting server errors, testing, repairing and servicing Dominion equipment. Dominion technicians should be available throughout Early Voting, as well as, Election Day.
Community Impact: Click or tap here to enter text.
Department Recommendation: The Department of Registration and Elections recommends approval of this agenda item
Project Implications: Click or tap here to enter text.
Community Issues/Concerns:
Department Issues/Concerns: One of the greater concerns is the inability to secure this valued resource. While systems do come with flaws, it is a welcomed addition to have highly trained and knowledgeable professionals to enhance the voting experience. The technicians would be readily available should there be a COVID-19 outbreak at the Elections Preparation Center as a contingency plan.
Contract Modification: This is a new request
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: #47800-SOS0000037, Master Solution Purchase and Services Agreement
Contact Information (Type Name, Title, Agency and Phone)
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Richard Barron, Director, Registration & Elections, (404) 612-
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$100,000.00 |
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TOTAL: |
$100,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Approval to Award |
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☐ |
Apply & Accept |
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Fiscal Impact / Funding Source
Funding Line 1:
350-265-2880-1160; Elections, Regis & Elect, Professional Services - $50,000
Funding Line 2:
350-265-2881-1160: Elections, Regis & Elect, Professional Services - $50,000
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Would you select/recommend this vendor again?
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