Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Registration and Election, 47800-SOS0000037, Master Solution Purchase and Services Agreement in an amount not to exceed $150,000.00 with KNOWiNK, LLC (St. Louis, MO) to provide poll technicians for the 2021 General Municipal and Special Elections and Runoffs. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-461, requests for approval of statewide contracts of more than $49,999.99 shall be forwarded to Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background It is the recommendation that a KNOWiNK technician be on hand in order to help override, guide and/or complete a task that would get the voting system up and running quickly. Historically, with new systems and especially, since the implementation of this system, and from prior experience in previous elections - 2021, it is noted that there is a need to have the technicians available.
Scope of Work: Aligning our organization with expertise and assistance is without a doubt paramount in the Election process. KNOWiNK readily can and does assist with the replication of the data that is concise and updated repeatedly during the election process. KNOWiNK technicians will be able to assist with conducting poll pad updating and assist in downloading the Election Day election file from Secretary of State. Also, KNOWiNK technicians will provide technical support, which includes troubleshooting poll pad errors, testing, repairing and servicing KNOWiNK poll pads. The need for this group begins Early Voting, October 12 - October 29 and also Nov. 2 - Election Day.
Community Impact: Click or tap here to enter text.
Department Recommendation: For approval to award without competition, KNOWiNK, LLC to provide poll technicians for the 2021 Elections.
Project Implications: If this request is not approved, the technical expertise required would not be available.
Community Issues/Concerns: Click or tap here to enter text.
Department Issues/Concerns: One of the greater concerns is the inability to secure this greatly valued resource. While systems do come with flaws, it is a welcomed addition to have highly trained and knowledgeable professionals to enhance the voting experience. The KNOWiNK technicians would be readily available for supplemental staffing in case of a COVID-19 outbreak in the Elections Preparation Center, Early Voting locations and on Election Day.
Contract Modification This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Copy of SOS Master Solution Agreement
Contact Information (Type Name, Title, Agency and Phone)
title
Richard L. Barron, Director, Registration and Elections
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$150,000.00 |
|
TOTAL: |
$150,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
350-265-2880-1160 - $75,000
Funding Line 2:
350-265-2881-1160 - $75,000
|
Key Contract Terms |
|
Start Date: Upon BOC approval |
End Date: |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
|
Report Period Start: |
Report Period End: |
|
|
|