Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 20ITB1008C-MH, Boiler Inspection and Preventive Maintenance Services in the amount of $100,000.00, with Daikin Applied Americas, Inc. (Marietta, GA), to provide standby on-site boiler inspection and preventive maintenance services for 27 boilers on an “as needed” basis located within selected Fulton County facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2022 through December 31, 2022. Request approval to renew an existing contract - Department of Real Estate and Asset Management, 19ITB118788C-GS, Uninterrupted Power Supply System (UPS) Maintenance Services in the amount of $92,500.00 with EOLA Power, LLC (Miami, FL), to provide on-site uninterrupted power supply maintenance service for the County. This action excises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Renew existing contract to provide Boiler Inspection and Preventive Maintenance Services for FY2022.
Scope of Work: This contract furnishes all materials, labor, tools, equipment and appurtenances necessary to provide standby on-site boiler inspection and preventive maintenance services for 27 boilers on an “as needed” basis located within selected Fulton County facilities.
The Scope of Work also includes but not limited to the following preventive maintenance task to be perform as indicted:
1. Inspect boilers, fireboxes and water heaters.
2. Inspect burners and flame controls.
3. Inspect fuel systems, pressure and safety valves, regulators and switches.
4. Inspect linkages and pipes and check diaphragm valves.
5. Inspect all feed water and condensate pumps and motors directly feeding makeup water.
6. Inspect fans and check for unusual noise or vibration, tighten fan blades and lubricate shaft ball bearing.
7. Inspecting motor starters, run diagnostic check, and check all terminals.
8. Inspect boiler controls and test all safety devices and alarms for proper operation.
9. Inspect low and high water cutoff and clean and check all water columns, glass gauges and try cocks
10. Inspect the outside finish on the unit and all components to include galvanized and stainless steel construction and painted surfaces.
11. Inspect boilers with heating elements, perform continuity and amperage check of the elements.
12. Test all boiler pumps and water chemicals levels to include recirculation pumps.
Community Impact: This service impacts the community because the State rules and regulations are to promote consumer protection through state regulation and American National Standard Safety Code of boiler and pressure vessel.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
When such deficiencies are identified, Fulton County is liable to repair/or replace these systems which comes at an additional cost. This is a time and material contract, the requested authority in the amount of $100,000 will cover for inspections, replacement parts/ components; and labor rates for maintenance repairs for FY2022.
Historical Expenditures:
FY2021: The County expenditures as of 9/1/2021, $0.00 (Boiler inspections/and maintenance services are scheduled for mid-September 2021)
FY2020: There was no expenditure occur due to COVID-19
FY2019: The County spent $13,641.41
FY2018: The County spent $41,904.15
FY2017: The County spent $83,747.48
Project Implications: This service keeps the County incompliance, because it is governed and mandated by the State of Georgia to provide inspection of buildings or similar structures to ensure compliance with the Iocal standards (see attached Georgia Laws and Rules Regulating Escalators and Georgia Laws and Rules Regulating Boilers and Pressure Vessels). Each existing elevator: escalator, boiler and pressure vessel shall be thoroughly inspected as to their construction, installation and condition on an annual basis. A permit is required and issue in accordance with the safety standards set forth for these equipment (see Attached Georgia Code Sections 120-3-25 and 120-3-26).
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this renewal contract is not approved, the Department cannot provide boiler inspection and preventive maintenance services in Fulton County facilities, this will jeopardize Fulton County not being in compliance with the State of Georgia laws and rules regulating on all existing boilers and pressure vessels inspection and permits for Fulton County facilities.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
20-0948 |
12/16/20 |
$100,000.00 |
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1st Renewal |
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$100,000.00 |
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Total Revised Amount |
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$200,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $100,000.00
Prime Vendor: Daikin Applied America, Inc.
Prime Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Prime Value: $100,000.00 or 100.00%
Total Contract Value: $100,000.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$100,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$100,000.00 |
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TOTAL: |
$200,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5225-1116: General, Real Estate and Asset Management, Building Maintenance- $100,000 “Subject to availability of funding adopted for FY2022 by BOC” This is a Standby Contract that operates on an “as needed” basis Countywide.
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
12/31/2022 |