Department
Strategy and Performance Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to amend an existing contract - Strategy and Performance Management Office, 16RFP118621BTR, Organizational Performance Management System with Socrata, Inc., a wholly owned subsidiary of Tyler Technologies, Inc., (Seattle, WA) in the amount not to exceed $112,014.75 to provide access to the new Socrata Recovery Insights platform and consulting hours for engaging all the cities with data sharing utilizing the Socrata Connected Government Cloud (SCGC). Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The Board of Commissioners approved amendment to contract No. 16RFP118621B-TR, Organizational Performance Management System, originally on December 9, 2018 (Item No. 18-0999). The contract has been a part of the AML List since 2017, which policy that supports annual licensing, maintenance, and support agreements used for intellectual property.
The contract, as amended by Amendment 3, is on the County’s “Renewal of annual licensing, maintenance and support agreements for intellectual property,” (AML List), which codified as Fulton County Code § 102-386, and will be approved from renewal for 2021, as amended by this Agenda Item, pursuant to the AML List process. There is a financial increase in the amount of $112,014.75 associated with this Amendment No. 3. This amount can be covered by the current budget for the Strategy and Performance Management Office, and does not require an increase in funding. This amendment provides the County access to the Socrata Connect Government Cloud (SCGS) and the new Recovery Insights platform which provides the County and all the cities within the County all of the modules that are available through this provider that includes: Open Performance, Capital Project Explorer, Open Payroll, Open Budget, Open Expenditures, etc. The new Recovery Insights platform will allow the County to access third party data that will provide insights into the economic recovery of the County from the pandemic. All platforms will allow the County to create dashboards for management by departments and programs; and allow for teams to view data and visualizations that are specific to the services they are preforming for the citizens of Fulton County.
Community Impact: This amendment will allow the County to have unlimited instances/sites for all the modules that are available through the Socrata systems. This will allow the County the opportunity to create separate instances/sites for each of the cities. This could help improve data sharing and service delivery across jurisdictions based on the information that is shared within the system.
Department Recommendation: Request approval.
Project Implications: There is a $112,014.75 increase in the contract amount for FY2021. This amendment also gives the ability to fully implement the Data Sharing Initiative under Regional Leadership as part of the new Strategic Plan. The contract also give the County access to third party data that includes small business revenues, consumer spending, and mobility metrics for the County and it’s benchmark counties related to the economic impact of the pandemic.
Community Issues/Concerns: None at this time.
Department Issues/Concerns: None at this time.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
16-0802 |
9/21/2016 |
$726,000.00 |
|
Amendment No. 1 |
17-0572 |
8/2/2017 |
$212,295.51 |
|
Amendment No. 2 |
18-0999 |
12/19/2018 |
$0.00 |
|
Amendment No. 3 |
|
|
112,014.75 |
|
Total Revised Amount |
|
|
$1,050,310.26 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $112,014.75
Prime Vendor: Socrata, Inc.
Prime Status: Non-Minority
Location: Seattle, Washington
County: King County
Prime Value: $112,014.75 or 100.00%
Total Contract Value: $112,014.75 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 3
Contact Information (Type Name, Title, Agency and Phone)
title
Mike Rowicki, Assistant to the Chief Strategy Officer, Officer, Strategy and Performance Management Office, 404-612-7187
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$726,000.00 |
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Previous Adjustments: |
$212,295.51 |
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This Request: |
$112,014.75 |
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TOTAL: |
$1,050,310.26 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-999-1823-1160, General Fund, Non-Agency, Strategy and Organizational Development, Professional Service
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2021 |
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Cost Adjustment: |
Renewal/Extension Terms: 10 one-year renewal Options |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
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