Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Real Estate and Asset Management, 19ITB118788C-GS, Uninterrupted Power Supply System Maintenance Service in the amount of $75,000.00 with EOLA Power, LLC. (Formerly South Florida Critical Power, LLC, Miami, FL), for the removal of an existing malfunctioning uninterrupted power supply (UPS) unit, and the installation of a new uninterrupted power supply (UPS) system in the 911 Center located at the Fulton County Government Center Complex Public Safety Building, 130 Peachtree Street, Atlanta, GA 30303. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Increase spending authority for the replacement and installation of a new uninterrupted power supply (UPS) system in the E911 Center located at the Fulton County Government Center Complex Public Safety Building, 130 Peachtree Street, Atlanta, GA 30303.
Scope of Work: The increase spending authority is being requested to cover the cost for the removal an existing malfunctioning uninterrupted power supply (UPS) system and, installation of a new uninterrupted power supply (UPS) system in the E911 Center located at the Fulton County Government Center Complex Public Safety Building, 130 Peachtree Street, Atlanta, GA 30303.
Capital Replacement Project Cost:
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Project Description |
Project Cost |
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1 |
Installation of new Liebert EXM single module UPS Systems Unit |
$67,169.39 |
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2 |
Disconnect and remove existing unit and wire up new UPS System Unit |
$65,000.00 |
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3 |
Available Spending Authority |
-$57,500.00 |
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Increase Authority Needed |
$74,669.39 |
This contract furnishes all parts, labor, equipment, transportation and material necessary to provide on-site preventive maintenance of uninterrupted power supply (UPS) systems along with the repair/replacement of defective UPS systems and the replacement of batteries associated with the UPS systems in the Data Center on the 9th floor, Justice Center and 911 Center.
The scope of work also includes:
• Warranty Repairs on all of UPS systems listed in the specification
• Emergency Power System Repair and Maintenance Services
• Preventive Maintenance Services
• Converter Panel
• Battery Replacement
• Generator and UPS annual testing services
Community Impact: None that the Department is aware of.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The UPS is intended to provide uninterrupted power for the Emergency Communication Center in the event of a power outage. The system is critical to ensure operational continuity of the E911 Communication Center for the citizens of Fulton County. The UPS system works in conjunction with the stand-by generator which has also been earmarked for replacement as a part of the County’s 2021 capital plan.
Existing UPS is non-functional due to failure of several components and the maintenance contractor, after evaluation of the unit, has certified the system as being at end of its life cycle.
The requested increase in the total amount of $75,000 will cover cost of the planned capital replacement and installation of the new UPS Systems unit in the 911 Center. The current remaining spending authority for this contract is insufficient to cover the cost of this immediate need. The total cost of the project of is $132,170.
The project management is coordinated by the Department of Real Estate and Asset Management Building Maintenance Team.
Historical Expenditures:
FY2021: The County allocated expenditures as of 9/14/2021, $35,000.00
FY2020: The County spent $17,697.96
FY2019: The County spent $14,348.00
FY2018: The County spent $48,632.00
FY2017: The County spent $80,802.00
Project Implications: The UPS is critical to the operation of the data center in that in the event of a power failure, the UPS keeps the servers and other critical data management systems operating properly. In the lack of an effective UPS system this can cause serious loss of data; such as pay roll and purchasing information.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this increase spending authority is not approved, there will be a delay in the replacement and installation of a new unit UPS systems located in the 911 Center, which could lead to loss of communication and /or critical data management systems functioning.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-1137 |
12/18/19 |
$92,500.00 |
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1st Renewal |
20-0636 |
9/16/20 |
$92,500.00 |
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Increase Spending Authority No. 1 |
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|
$75,000.00 |
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Total Revised Amount |
|
|
$260,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $75,000.00
Prime Vendor: Eola Power, LLC (Formerly South Florida Critical Power, LLC)
Prime Status: Non-Minority
Location: Miami, FL
County: Dade County
Prime Value: $75,000.00 or 100.00%
Total Contract Value: $75,000.00 or 100.00%
Total MBE Value: -0-
Exhibits Attached
Exhibit 1: Amendment No.1 to Form of Contract
Exhibit 2: Cost Proposal
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$92,500.00 |
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Previous Adjustments: |
$92,500.00 |
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This Request: |
$75,000.00 |
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TOTAL: |
$260,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5220-M004: Capital, Real Estate and Asset Management, Interiors -$75,000
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Key Contract Terms |
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Start Date: Effective Upon BOC Approval |
End Date: 12/31/2021 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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10/6/2021 |
12/31/2021 |