Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 19ITB120391A-FB, Landscape Maintenance Services at Fulton County Executive Airport - Charlie Brown Field in the amount of $45,024.46 with Ed Castro Landscape, Inc. (Roswell, GA), to provide landscape maintenance services at Fulton County Executive Airport - Charlie Brown Field. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2022 through December 31, 2022. (REMOVED)
ITEM REMOVED FROM THE CONSENT AGENDA AS REQUESTED BY THE COUNTY MANAGER
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Infrastructure and Economic Development
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: This contract provides all materials, labor, tools, equipment and appurtenances necessary to provide landscape maintenance services for the Fulton County Executive Airport including:
• Surface Street ROW Mowing
• Curbside Maintenance and Edging
• Curbside-Side Drop Inlets
• Fertilization and Weed Control
• Shrub and Tree Maintenance
• Islands and Road Median
• Pine Straw and Mulch
• Trash and Debris Removal
Community Impact: This contract provides a safe and healthy landscaped environment to the citizens, visitors and County employees who are coming to the Fulton County Executive Airport and surrounding areas.
Department Recommendation: The Department request approval to renew existing contract with Ed Castro Landscape, Inc.
Project Implications: If this award is not approved, the Department will not be able to provide landscape maintenance services for the Fulton County Executive Airport Field without hiring additional staff.
Community Issues/Concerns: None have been raised to Public Works staff.
Department Issues/Concerns: None are known to Public Works staff.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-1009 |
12/4/2019 |
$ 45,024.46 |
|
1st Renewal |
20-0728 |
10/21/2020 |
$ 45,024.46 |
|
2nd Renewal |
|
|
$ 45,024.46 |
|
Total Revised Amount |
|
|
$135,073.38 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $45,024.46
Prime Vendor: Ed Castro Landscape, Inc
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $45,024.46 or 100.00%
Subcontractor: None
Total Contract Value: $45,024.46 or 100.00%
Total M/FBE Values: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement Form
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Tim Beggerly, Airport Manager, Public Work - 404-613-4203
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$ 45,024.46 |
|
Previous Adjustments: |
$ 45,024.46 |
|
This Request: |
$ 45,024.46 |
|
TOTAL: |
$135,073.38 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
. |
☐ |
Approval to Award |
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End Date: |
. |
☐ |
Apply & Accept |
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Match Account $: |
. |
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Fiscal Impact / Funding Source
Funding Line 1:
200-540-5601-1160: Airport, Public Works, Professional Services - $45,024.46
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: . |
Renewal/Extension Terms: No renewal option remains |
Overall Contractor Performance Rating: 3.6
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2021 |
7/31/2021 |