Department
Senior Services
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contract - Department of Senior Services RFP# 17RFP109210A-FB-Comprehensive Nutrition Care in the amount of $2,536,259.00 with Open Hand Atlanta (Atlanta, GA) to provide congregate and home delivered meals, meal delivery, nutrition education and nutrition counseling for Fulton County residents aged 60 and above. This action exercises the fourth of four renewal options. No renewal options remain. Effective dates January 1, 2022 through December 31, 2022. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
The Department of Senior Services recommends approval of the contract renewal with Open Hand Atlanta. Open Hand Atlanta has been providing quality service to Fulton County eligible seniors for over 20 years. In addition, the contractor has been flexible and supportive to changes experienced during the COVID-19 Pandemic. This includes Home Delivered Meals, Congregate Meals and Groceries.
Scope of Work: The Department of Senior Services is the County based agency designated to provide Older Americans Act services within Fulton County. The department is responsible for the planning and coordination of home and community based services that enable senior residents to age in place. The contract will cover the preparation and delivery of congregate meals to Neighborhood Senior Centers, Home Delivered Meals to the homes of seniors, nutrition education and counseling at Neighborhood Senior Centers and community outreach which entails nutrition education material for home delivered meals participants.
Community Impact: The approval of this contract will ensure that meals are provided to eligible Fulton County seniors. If the contract is not approved, there will be seniors within Fulton County who will face food insecurity.
Department Recommendation: The Department of Senior Services recommends approval.
Project Implications: This contract enables Fulton County and the department to provide comprehensive nutrition care and nutritionally balanced meals to eligible seniors.
Community Issues/Concerns: There are no Department issues or concerns.
Department Issues/Concerns: There are no Department issues or concerns.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
17-0995 |
12/6/2017 |
$3,988,384.42 |
|
Amendment No. 1 |
18-0376 |
6/6/2018 |
$550,000.00 |
|
1st Renewal |
18-0745 |
6/6/2018 |
$1,988,385.00 |
|
Amendment No. 2 |
19-0440 |
6/4/2019 |
$130,000.00 |
|
2nd Renewal |
19-0776 |
10/2/2019 |
$1,997,384.22 |
|
Amendment No. 3 |
20-0968 |
12/16/2020 |
$411,734.00 |
|
Amendment No. 4 |
20-0421 |
6/17/2020 |
$445,335.35 |
|
3rd Renewal |
21-0968 |
12/16/2020 |
$3,157,646.13 |
|
Amendment No. 5 |
21-0408 |
6/2/2021 |
$672,355.16 |
|
Amendment No. 6 |
21-0525 |
7/14/2021 |
$319,144.43 |
|
4th Renewal |
|
|
$2,536,259.00 |
|
Total Revised Amount |
|
|
$16,196,627.71 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $2,536,259.00
Prime Contractor: Open Hand Atlanta
Prime Status: Non-Profit
Location: Atlanta, GA
County: Fulton County
Prime Value: $2,386,366.09 or 94.09%
Subcontractor: Senior Services North Fulton
Subcontractor Status: Non-Profit
Location: Alpharetta, GA
County: Fulton County
Contract Value: $63,660.10 or 2.51%
Subcontractor: Senior Services South Fulton
Subcontractor Status: Non-Profit
Location: College, GA 30338
County: Fulton County
Contract Value: $86,232.81 or 3.40%
Total Contract Value: $2,536,259.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contractor Performance Report
Exhibit 2: Contract Renewal Evaluation
Exhibit 3: Contract Renewal Form
Contact Information (Type Name, Title, Agency and Phone)
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$3,988,384.42 |
|
Previous Adjustments: |
$9,671,984.29 |
|
This Request: |
$2,536,259.00 |
|
TOTAL: |
$16,196,627.71 |
Grant Information Summary
|
Amount Requested: |
$1,079,835.79 |
☐ |
Cash |
|
Match Required: |
$24,631.15 |
☐ |
In-Kind |
|
Start Date: |
July 1, 2021 |
☐ |
Approval to Award |
|
End Date: |
June 30, 2022 |
☐ |
Apply & Accept |
|
Match Account $: |
100-183-183Y-1567 |
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-183-18HM-1192, General, Senior Services, Aging Grant Supplemental - $624,982.74
Funding Line 2:
461-183-AR22-1160, Grants, Senior Services, Professional Services- $1,079,835.79
Funding Line 3:
461-83-AR22-1160, Grants, Senior Services, Professional Services- $806,809.32 (Contingent upon BOC Approval for AR23 Grant)
Funding Line 4:
100-183-183Y-1567, General, Senior Services, Transfer Out County Share, $24,631.15
|
Key Contract Terms |
|
Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Click here to enter text. |
Overall Contractor Performance Rating: 3
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2021 |
12/31/2021 |