Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Public Works, 20ITB112420A-FB, Emergency Sewage Cleanup Services in the amount of $101,890.00 with American Property Restoration (Atlanta, GA), to provide emergency sewage cleanup service. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: This contract provides emergency cleaning and removal of sewage contaminated household items and disinfection of the contaminated area within private property. Fulton County provides this service in both the North and South Fulton service areas when the public sewer system malfunctions and causes an overflow onto private property.
Community Impact: If this contract is not approved, the service would not be readily available to mitigate sewage contaminated residences that was the result of the sewer system malfunctioning. The ability to rapidly respond to customers in crisis situations such as this is critical to maintaining the level of customer service required.
Department Recommendation: The Department request approval to renew existing contract to American Property Restoration.
Project Implications: No project implications regarding this contract.
Community Issues/Concerns: Affected customers have expressed concerns when impacted sewer backup and expect speedy restoration to original conditions.
Department Issues/Concerns: No additional issues or concerns.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0100 |
2/3/2021 |
$101,890.00 |
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1st Renewal |
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$101,890.00 |
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Total Revised Amount |
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$203,780.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $101,890.00
Prime Vendor: American Property Restoration
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $81,512.00 or 80.00%
Subcontractor: Aldridge Services
Subcontractor Status: African American Business Enterprise - Certified
Location: Atlanta, GA
County: DeKalb County
Contract Value: $20,378.00 or 20.00%
Total Contract Value: $101,890.00 or 100.00%
Total M/FBE Value: $20,378.00 or 20.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor Performance Memo
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works, 404-612-6713
Contract Attached
title
No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$101,890.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$101,890.00 |
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TOTAL: |
$203,780.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1160: Water & Sewer Revenue Fund, Public Works, Professional Services - $50,945.00
Funding Line 2:
201-540-5469-1160: Water & Sewer Revenue Fund, Public Works, Professional Services - $50,945.00
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: . |
Renewal/Extension Terms: One remains |
Overall Contractor Performance Rating: n/a - new contractor
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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