Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Public Works, 19ITB120723A-FB, Sewer Line Chemical Root Control Services in the amount of $200,000.00 with Dukes Root Controls Inc. (Syracuse, NY), to provide sewer system chemical root services. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The contract is for sewer system chemical root services for the Department of Public Works for the County’s North and South Fulton sanitary sewer service areas. Approximately 798.8 miles of sewer pipeline have been treated for root intrusion from 2014 thru 2020.
Community Impact: Root intrusion into the sanitary sewer system can result in sewer system spills that can create odorous conditions. If significant, the result could be a fish kill, and possible adverse impacts to human health and the environment if a body of water is impacted.
Department Recommendation: The Department requests approval to renew the existing contract with Dukes Root Controls Inc.
Project Implications: If root intrusion is not managed and corrected by Public Works, the frequency of sewer system overflows would likely increase and result in fines and penalties.
Community Issues/Concerns: No community issues/concerns have been raised to Public Works staff.
Department Issues/Concerns: No issues/concerns are known to Public Works staff.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-1005 |
12/4/2019 |
$200,000.00 |
|
1st Renewal |
20-0746 |
10/21/2020 |
$200,000.00 |
|
2nd Renewal |
|
|
$200,000.00 |
|
Total Revised Amount |
|
|
$600,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $200,000.00
Prime Vendor: Duke’s Root Control Inc.
Prime Status: Non-Minority
Location: Syracuse, NY
County: Onondaga County
Prime Value: $180,000.00 or 90.00%
Subcontractor: Graham & Associates, Inc.
Subcontractor Status: African American Business Enterprise Non-Certified
Location: Tucker, GA
County: DeKalb County
Contract Value: $20,000.00 or 10.00%
Total Contract Value: $200,000.00 or 100.00%
Total M/FBE Value: $20,000.00 or 10.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement Form
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$200,000.00 |
|
Previous Adjustments: |
$200,000.00 |
|
This Request: |
$200,000.00 |
|
TOTAL: |
$600,000.00 |
Grant Information Summary
|
Amount Requested: |
. |
☐ |
Cash |
|
Match Required: |
. |
☐ |
In-Kind |
|
Start Date: |
. |
☐ |
Approval to Award |
|
End Date: |
. |
☐ |
Apply & Accept |
|
Match Account $: |
. |
|
|
Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1160: Water & Sewer Revenue, Public Works, Professional Services - $100,000.00
Funding Line 2:
201-540-5469-1160: Water & Sewer Revenue, Public Works, Professional Services - $100,000.00
|
Key Contract Terms |
|
Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: . |
Renewal/Extension Terms: none |
Overall Contractor Performance Rating: 2.8
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2021 |
5/31/2021 |