Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Public Works, 19ITB120718A-FB, Sewer System Cleaning and Manholes Camera Inspection Services in the amount of $300,000.00 with Video Industrial Services, Inc. (Birmingham, AL) to provide sewer system cleaning and manholes camera inspection services. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The contract provides CCTV inspections of sewer lines and manholes, smoke testing, dye testing of the sanitary sewer collection system, and sewer system cleaning services by removing blockages from within the publically maintained sanitary sewer lines for the Department of Public Works in the North and South Fulton sanitary sewer service areas. This service contract is used because it is more fiscally responsible to use a contractor than Fulton County employees and purchasing the necessary equipment to perform this work. The contractor has the equipment needed to conduct these essential assignments.
Community Impact: This contract assists in keeping our sanitary sewers free from foreign materials (grease & debris) which often lead to sewer spills. Inspection of collection system will also assist us in identifying rainfall derived infiltration and inflow (RDI/I) which can erode manholes and pipes, cause dirt and sand buildup, and uses up sewer capacity which can lead to blockage and structural defect. Not only will this contract protect the health and welfare of our citizens, but our community and surrounding environment as well. In addition, this contract will assist us in locating structural defects in our system.
Department Recommendation: The Department request approval to renew existing contract with Video Industrial Services, Inc.
Project Implications: This is a contract arrangement that we have used for several years. This service ensures that sanitary sewer pipes are cleaned and maintained, preventing sewer spills and structural failure.
Community Issues/Concerns: None have been raised to Public Works staff.
Department Issues/Concerns: No issues or concerns are known to Public Works staff.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-1124 |
12/18/2019 |
$550,000.00 |
|
1st Renewal |
20-0747 |
10/21/2020 |
$550,000.00 |
|
2nd Renewal |
|
|
$300,000.00 |
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Total Revised Amount |
|
|
$1,400,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $300,000.00
Prime Vendor: Video Industrial Services
Prime Status: Non-Minority
Location: Birmingham, AL
County: Jefferson County
Prime Value: $240,000.00 or 80.00%
Subcontractor: The Renee Group, Inc.
Subcontractor Status: African American Female Business Enterprise - Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $30,000.00 or 10.00%
Subcontractor: Underground Consulting LLC
Sub Status: White Female Business Enterprise - Non Certified
Location: Atlanta, GA
County: Fulton County
Sub Contract Value: $30,000.00 or 10.00%
Total Contract Value: $300,000.00 or 100%
Total M/FBE Value: $60,000.00 or 20.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement Form
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
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Roy Barnes, Deputy Director, Public Works, 404-612-6713
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$ 550,000.00 |
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Previous Adjustments: |
$ 550,000.00 |
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This Request: |
$ 300,000.00 |
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TOTAL: |
$1,400,000.00 |
Grant Information Summary
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Amount Requested: |
. |
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
. |
☐ |
Approval to Award |
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End Date: |
. |
☐ |
Apply & Accept |
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Match Account $: |
. |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1160: Water & Sewer Revenue, Public Works, Professional Services - $150,000.00
Funding Line 2:
201-540-5469-1160: Water & Sewer Revenue, Public Works, Professional Services - $150,000.00
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: . |
Renewal/Extension Terms: none |
Overall Contractor Performance Rating: 3.2
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2021 |
5/31/2021 |