Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 20ITBC124898A-YJ, Precision Fill Two-Component Structural Polyurethane Foam and Materials for Filling Voids in the amount of $74,574.84 with Prime Resins, Inc. (Conyers, GA), to provide precision fill two component structural polyurethane foam and materials for filling voids. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
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Choose an item.
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: This contract will continue to allow the Department of Public Works to purchase the necessary supplies and materials for filling voids between the new manhole inserts and the existing manholes as part of the Inflow and Infiltration reduction program. The two-component, low exotherm, polyurethane foam is used to fill the voids created between the inserts and existing manholes to prevent ground water from entering the sanitary sewer system. This material allows for significant reduction in the time and cost it takes to rehabilitate existing manholes.
Community Impact: One of the leading causes of sanitary spills is the introduction of inflow and infiltration of storm water and ground water into the sanitary system. By better sealing existing manholes with the inserts and this polyurethane foam, storm water and ground water cannot enter the sanitary system which will lead to a reduction in the number of sanitary sewer overflows and spills.
Department Recommendation: The Department requests approval to renew the existing contract to Prime Resins, Inc.
Project Implications: EPD requires the County to reduce the number of sanitary sewer spills caused by inflow and infiltration. The use of this product will reduce the time to rehabilitate a manhole from days to hours.
Community Issues/Concerns: None have been raised by the community concerning this contract renewal.
Department Issues/Concerns: The Department of Public Works does not have any issues or concerns with this contract renewal.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0435 |
6/17/2020 |
$74,574.84 |
|
1st Renewal |
20-0951 |
12/16/2020 |
$74,574.84 |
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2nd Renewal |
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|
$74,574.84 |
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Total Revised Amount |
|
|
$223,724.52 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $74,574.84
Prime Vendor: Prime Resins, Inc.
Prime Status: Non-Minority
Location: Conyers, GA
County: Rockdale County
Prime Value: $74,574.84 or 100.00%
Total Contract Value: $74,574.84 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement Form
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works 404-612-6317
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$74,574.84 |
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Previous Adjustments: |
$74,574.84 |
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This Request: |
$74,574.84 |
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TOTAL: |
$223,724.52 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $37,287.42
Funding Line 2:
201-540-5469-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $37,287.42
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: . |
Renewal/Extension Terms: none |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2021 |
7/31/2021 |