Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Public Works, 19ITB119976A-YJ, Fire Hydrants Maintenance and Repairs in the amount of $200,000.00 with American Flow Service, LLC. (Buford, GA), to provide fire hydrants maintenance and repairs. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: This renewal contract provides all required maintenance and repairs on publically owned fire hydrants within the Fulton County managed water system throughout the North Fulton service area within the cities of Alpharetta, Johns Creek, Milton, Mountain Park, and Roswell. Public Works staff will direct the contractor on an on-call basis.
Community Impact: Fire Hydrants are a part of the water system and need to be maintained by Fulton County to ensure that they are properly functioning and operating for use by the various Fire Departments in extinguishing fires when called upon during emergencies.
Department Recommendation: The Department requests approval to renew existing contract with American Flow Service, LLC.
Project Implications: There are four (4) city Fire Departments, Milton, Alpharetta, Roswell and Johns Creek, within the North Fulton Water System. Each city Fire Department reports specific fire hydrant maintenance needs to Fulton County when discovered. The fire hydrant maintenance and repair contract allows Fulton County to correct these problems in a timely manner. Properly maintaining the water system distribution system ensures fire extinguishing capabilities and provides customer safety and confidence in the water system.
Community Issues/Concerns: None that are known by the Public Works Department.
Department Issues/Concerns: The Department of Public Works has no issues or concerns with this agenda item.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-0908 |
11/6/2019 |
$200,000.00 |
|
1st Renewal |
20-0744 |
10/21/2020 |
$200,000.00 |
|
2nd Renewal |
|
|
$200,000.00 |
|
Total Revised Amount |
|
|
$600,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $200,000.00
Prime Vendor: American Flow Services, LLC
Prime Status: Non-Minority
Location: Buford, GA
County: Gwinnett County
Prime Value: $140,000.00 or 70.00%
Subcontractor: T & J Industries Development and Contracting, Inc.
Sub Status: African American Male Business Enterprise - Non Certified
Location: Lithonia, GA
County: DeKalb County
Subcontractor Value: $60,000.00 or 30.00%
Total Contract Value: $200,000.00 or 100.00%
Total M/FBE Value: $60,000.00 or 30.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement Form
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$200,000.00 |
|
Previous Adjustments: |
$200,000.00 |
|
This Request: |
$200,000.00 |
|
TOTAL: |
$600,000.00 |
Grant Information Summary
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Amount Requested: |
. |
☐ |
Cash |
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Match Required: |
. |
☐ |
In-Kind |
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Start Date: |
. |
☐ |
Approval to Award |
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End Date: |
. |
☐ |
Apply & Accept |
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Match Account $: |
. |
|
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services - $200,000.00
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Key Contract Terms |
|
Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: . |
Renewal/Extension Terms: none |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
1/1/2021 |
7/6/2021 |