Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 20ITB125868C-CG Glass and Plexiglas Repair and Replacement in the total amount of $55,000.00 with (A) Brad Construction Company II (Fayetteville, GA) in the amount of $40,000.00; and, (B) P&E Mirror and Glass, LLC. (Atlanta, GA) in the amount of $15,000.00 to provide glass and Plexiglas repair and replacement for Fulton County on an “as-needed” basis. This action exercises the first of two renewal options. One renewal option remains. Effective dates: from January 1, 2022 through December 31, 2022. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Renew existing contracts to provide glass and Plexiglas repair and replacement for Fulton County for FY2022.
Scope of Work: These contracts will furnish repair, installation and/or replacement of glass and/or Plexiglas at various locations on an “as needed” basis. The detailed scope of work will vary by individual projects as assigned over the term of the contract. The scope of work includes the removal and replacement of existing damaged glass for items such as, but not limited to, plate glass, tabletop glass, storefront glass, passageway door glass, shower door glass, mirrors, glass supplies and materials. Glass products exclude automobiles and truck window glass.
These Countywide contracts are considered a stand-by contract that is used on an “as-needed” basis that provide repairs and replacement of damaged glass and/or Plexiglas due to vandalism of County properties.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authorities for these standby contracts in the total amount of $55,000 is sufficient to cover the cost for labor, materials, repairs and replacement for FY2022.
Historical Expenditures:
FY2021: The County expenditures as of 9/8/2021, $17,455.03
FY2020: The County spent $49,544.00
FY2019: The County spent $90,607.00
FY2018: The County spent $36,904.00
FY2017: The County spent $49,561.00
Project Implications: These contracts require specialty tools, equipment, training and skills. Glass and Plexiglas repair and replacement will not be performed in a timely or cost-effective manner if this contract is not approved.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these contract renewals are not approved, we cannot provide glass and Plexiglas repair and replacement to County facilities.
Contract Modification
(A) Brad Construction Company II, LLC
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0703 |
10/7/20 |
$50,000.00 |
|
1st Renewal |
|
|
$40,000.00 |
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Total Revised Amount |
|
|
$90,000.00 |
(B) P & E Mirror and Glass, LLC
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0703 |
10/7/20 |
$25,000.00 |
|
1st Renewal |
|
|
$15,000.00 |
|
Total Revised Amount |
|
|
$40,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $55,000.00
(A)
Contract Value: $40,000.00
Prime Vendor: Brad Construction Company II
Prime Status: African American Male Business Enterprise- Non-Certified
Location: Fayetteville, GA
County: Fayette County
Prime Value: $40,000.00 or 100.00%
Total Contract Value: $40,000.00 or 100.00%
Total M/FBE Value: $40,000.00 or 100.00%
(B)
Contract Value: $15,000.00
Prime Vendor: P & E Glass, LLC
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $15,000.00 or 100.00%
Total Contract Value: $15,000.00 or 100.00%
Total M/FBE Value: $-0-
Grand Contract Value: $55,000.00 or 100.00%
Grand M/FBE Value: $40,000.00 or 72.73%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$75,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$55,000.00 |
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TOTAL: |
$130,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance - $40,000 “Subject to availability of funding adopted for FY2022 by BOC”
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance - $15,000 “Subject to availability of funding adopted for FY2022 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal options remains |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
12/31/2022 |