Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Public Works, 20ITBC124903A-FB, Corporation Stops and Brass Fittings in the amount of $200,000.00 with Delta Municipal Supply Company (Lawrenceville, GA), to provide corporation stops and brass fittings. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends approval to renew existing contracts, 20ITBC124903A-FB, Corporation Stops and Brass Fittings to provide corporation stops and brass fittings effective January 1, 2022 through December 31, 2022.
Scope of Work: This contract will continue to provide for the procurement of corporation stops and brass fittings for water service installation, repair and maintenance for the North Fulton water distribution system. This is a unit price contract and this request for spending authority includes a 19.5% PPI increase per unit price. The contract included language for price adjustments based upon the Producer Price Index (Commodities) as published by the United States Bureau of Labor Statistics.
Community Impact: Failure to procure and maintain these items in stock can negatively impact the operation of the Water Services Division in maintaining water systems and services. Negative constituent or client health issues can ensue as a result.
Department Recommendation: The Department request approval to renew existing contract to Delta Municipal Supply Company (Group A, B, C, D & E).
Project Implications: Failure to procure and maintain these items in stock can negatively impact the operation of the Water Services Division in maintaining water systems and services. Negative constituent or client health issues can ensue as a result.
Community Issues/Concerns: No issues/concerns have been raised by constituents or clients regarding this agenda item.
Department Issues/Concerns: No issues/concerns have been raised by the department regarding this agenda item.
Contract Modification:
Current Contract History |
BOC Item |
Date |
Dollar Amount |
Original Award Amount |
20-0404 |
6/3/2020 |
$266,236.72 |
1st Renewal |
20-0960 |
12/16/2020 |
$266,236.72 |
2nd Renewal |
|
|
$200,000.00 |
Total Revised Amount |
|
|
$732,473.44 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $200,000.00
Prime Vendor: Delta Municipal Supply Co.
Prime Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Prime Value: $200,000.00 or 100%
Subcontractor: None
Total Contract Value: $200,000.00 or 100%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement Form
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Exhibit 4: Revised Pricing Sheet
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
Original Approved Amount: |
$266,236.72 |
Previous Adjustments: |
$266,236.72 |
This Request: |
$200,000.00 |
TOTAL: |
$732,473.44 |
Grant Information Summary
Amount Requested: |
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☐ |
Cash |
Match Required: |
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☐ |
In-Kind |
Start Date: |
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☐ |
Approval to Award |
End Date: |
. |
☐ |
Apply & Accept |
Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $200,000.00
Key Contract Terms |
Start Date: 1/1/2022 |
End Date: 12/31/2022 |
Cost Adjustment: . |
Renewal/Extension Terms: none |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
Report Period Start: |
Report Period End: |
2/25/2021 |
6/22/2021 |