Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Public Works, 19ITBC120735A-YJ, Fire Hydrants and Parts in the amount of $270,552.91 with Core & Main, LP (Athens, GA), to provide fire hydrants and parts. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends approval to renew contract, 19ITBC120735A-YJ, Fire Hydrants and Parts to provide fire hydrants and parts effective January 1, 2022 through December 31, 2022.
Scope of Work: The contract provides fire hydrants and the associated parts to be installed by Fulton County Public Works crews or authorized contractors throughout the North Fulton water service area. This is a unit price contract and this request for spending authority includes a 19.5% PPI increase per unit price. The contract included language for price adjustments based upon the Producer Price Index (Commodities) as published by the United States Bureau of Labor Statistics.
Community Impact: Negative firefighting protection can occur if the replacement system parts are not procured in a timely manner and the fire hydrant is taken out of service.
Department Recommendation: The Department request approval to renew existing contract to Core & Main, LP.
Project Implications: Failure to procure and maintain these items in stock can negatively impact the operation of the Water Services in maintaining the water systems throughout North Fulton. Subsequently, negative firefighting protection can occur if the replacement system parts are not procured in a timely manner.
Community Issues/Concerns: No issues/concerns have been raised by the community regarding this agenda item.
Department Issues/Concerns: There are no issues / concerns known to Public Works staff.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-0912 |
11/6/2019 |
$270,552.91 |
|
1st Renewal |
20-0883 |
12/02/2020 |
$270,552.91 |
|
2nd Renewal |
|
|
$270,552.91 |
|
Total Revised Amount |
|
|
$811,658.73 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $270,552.91
Prime Vendor: Core & Main, LP
Prime Status: Non-Minority
Location: Athens, GA
County: Clarke County
Prime Value: $108,221.17 or 40.00%
Subcontractor: M & H Value and Hydrant
Subcontractor Status: Non-Minority
Location: Chattanooga, TN
County: Hamilton County
Subcontractor Value: $81,165.87 or 30.00%
Subcontractor: Hydrant Repair Parts
Subcontractor Status: Non-Minority
Location: Tulsa, OK
County: Tulsa County
Subcontractor Value: $81,165.87 or 30.00%
Total Contract Value: $270,552.91 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement Form
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Exhibit 4: Revised Pricing Sheet
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$270,552.91 |
|
Previous Adjustments: |
$270,552.91 |
|
This Request: |
$270,552.91 |
|
TOTAL: |
$811,658.73 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $270,552.91
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Key Contract Terms |
|
Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: none |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
3/3/2021 |
6/22/2021 |