Department
Senior Services
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Senior Services, 19RFP117031A-FB, Food Services Management in the amount of $1,173,874.85 with Piccadilly Holdings, LLC (Baton Rouge, LA) to provide food service management and purchasing of perishable and non-perishable food items for the four senior multipurpose facilities and three training centers. This action exercises the second of three renewal options. One renewal option remains. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background The Department recommends approval of this request to renew the food services and management agreement with Piccadilly Holdings, LLC. This contract provides an additional layer of nutritional services expertise that includes: menu development, meal preparation, diverse recipes, nutrition analysis, staff training and implementation of food operation standards to our four senior facility main kitchens and training centers.
Scope of Work: The contractor is responsible for daily kitchen operations management at the four senior multipurpose facilities and three training centers through oversight of the following tasks: menu development, food procurement, food production and service, sanitation/safety and quality control.
Community Impact: Increased quality of food, more standardized menus and a better overall customer experience.
Department Recommendation: The Department of Senior Services recommends approval of the contract renewal.
Project Implications: More standardization of services throughout the facilities, saving in food purchases, commercial food services culinary arts expertise, comprehensive ongoing training, implementation of standard kitchen policies, procedures and standards of operations, inventory control and improved cash management via the implementation of a point of sates software system.
Community Issues/Concerns: There are no community issues/concerns regarding this item.
Department Issues/Concerns: The Department has no issues/concerns regarding this item.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-0612 |
08/07/19 |
$200,406.31 |
|
1st Renewal |
19-0960 |
11/20/19 |
$996,541.00 |
|
2nd Renewal |
20-0965 |
12/16/20 |
$515,034.91 |
|
3rd Renewal |
|
|
$1,173,874.85 |
|
Total Revised Amount |
|
|
$2,885,857.07 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,173,874.85
Prime Vendor: Piccadilly Holdings LLC
Prime Status: Non-Minority
Location: Baton Rouge, LA
County: Baton Rouge County
Prime Value: $1,173,874.85 or 100.00%
Subcontractor: None
Total Contract Value: $1,173,874.85 or 100.00%
Total M/FBE Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contractor Performance Report
Exhibit 2: Contract Renewal Agreement Form
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$200,406.31 |
|
Previous Adjustments: |
$1,711,982.22 |
|
This Request: |
$1,173,874.85 |
|
TOTAL: |
$2,885,857.07 |
Grant Information Summary
|
Amount Requested: |
N/A |
☐ |
Cash |
|
Match Required: |
N/A |
☐ |
In-Kind |
|
Start Date: |
N/A |
☐ |
Approval to Award |
|
End Date: |
N/A |
☐ |
Apply & Accept |
|
Match Account $: |
N/A |
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-183-183S-1154: General, Service Services, Food Services = $111,282.00
Funding Line 2:
100-183-183T-1154: General, Service Services, Food Services = $211,044.50
Funding Line 3:
100-183-183U-1154: General, Service Services, Food Services = $200,367.25
Funding Line 4:
100-183-183V-1154: General, Service Services, Food Services = $200,367.25
Funding Line 5:
100-183-183S-1160: General, Service Services, Professional Services = $48,768.00
Funding Line 6:
100-183-183T-1160: General, Service Services, Professional Services = $48,768.00
Funding Line 7:
100-183-183U-1160: General, Service Services, Professional Services = $48,768.00
Funding Line 8:
100-183-183V-1160: General, Service Services, Professional Services = $48,768.00
Funding Line 9:
100-183-183O-1154: General, Service Services, Food Services = $52,501.00
Funding Line 10:
100-183-183P-1154: General, Service Services, Food Services = $52,501.00
Funding Line 11:
100-183-183Q-1154: General, Service Services, Food Services = $52,501.00
Funding Line 12:
100-183-183R-1154: General, Service Services, Food Services = $52,501.00
Funding Line 13:
100-755-8226-1154: General, Behavioral health & Developmental Disabilities, Food Services = $45,737.85
|
Key Contract Terms |
|
Start Date: 1/3/2022 |
End Date: 12/30/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 3.8
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/4/2021 |
12/31/2021 |