Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Real Estate and Asset Management, 19ITB120487C-MH, Generator System Maintenance and Repair Services, in the amount of $105,258.00 with Power & Energy Services, Inc. (Powder Springs, GA), for the replacement of an existing, non-functioning generator system with a new 150kw diesel generator system for the E911 Communication Center located at the Fulton County Government Center Complex Public Safety Building, 130 Peachtree Street, Atlanta, GA 30303. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Increased spending authority for the replacement of an existing malfunctioning emergency generator system with a new 150kw diesel generator system serving the E911 Communications Center.
Scope of Work: The increase spending authority is being requested to cover the cost of the removal of a non-functional emergency generator system and the subsequent installation of a new 150kw diesel generator system in the E911 Communication Center located at the Fulton County Government Center Complex Public Safety Building, 130 Peachtree Street, Atlanta, GA 30303.
Capital Replacement Project Cost:
|
|
Project Description |
Project Cost |
|
1 |
Provide new a 150kw Generator System, |
$33,008.00 |
|
2 |
Generator rental, and freight cost for new unit |
$21,350.00 |
|
3 |
Materials, Ductwork, Fuel Piping, Exhaust, Demo |
$ 32,900.00 |
|
4 |
Labor cost for disconnect and removal of existing generator unit and installation of up new general system, testing |
$18,000.00 |
|
|
Increase Authority Needed |
$105,258.00 |
This contract furnishes all materials, parts, labor, equipment, transportation and appurtenances necessary to provide on-site preventive generator system maintenance and repair services for Fulton County.
The Scope of Work also includes, but is not limited to:
• The regular and systematic examination, adjustment, lubrication, replacement and preventive maintenance of all components including automatic transfer switches.
• All ordinary wear and tear, regardless of cause, not including internal engine parts.
• All required tests and written reports.
• Replacement or repairs caused by fluctuations in the main AC power systems.
• Quarterly and annual inspection services such as fuel system, cooling system, lubrication system, combustion air intake system, engine system, electrical system, generator and automatic transfer switches.
Community Impact: This maintenance contract provides back up power to 26 critical locations throughout Fulton County including Fulton County Executive Airport - Charlie Brown Field, North and South service centers, senior centers, and health facilities. The nonfunctioning generator system could disrupt the service operation that provides quality programs to the citizens of Fulton County
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The Stand-by Generator, working in conjunction with the uninterrupted power supply system (UPS), ensures continuity of operations of the critical Emergency Communication Center in the event of a main power outage. The system is essential for maintaining the mission critical services offered by the E911 Communications Center to the citizens of Fulton County.
The existing generator was installed in 1997 and has reached the end of its life cycle. The unit has become very unreliable even after several repairs. Normal life expectancy for a generator is 20 years or less, depending on the operation needs and advancement of technology.
The requested increase in the amount of $105,258 will cover the cost for the planned capital replacement. Current remaining spending authority ($30,744.50) will not be sufficient to facilitate this planned capital project after covering costs for preventive maintenance support and generator repairs for generator systems providing emergency back-up power for 26 Fulton County facilities through the remainder of FY2021.
Historical Expenditures:
• FY2020: The County allocated expenditures as of 9/16/2020, $69,255.50
• FY2019: The County spent $63,000.00
• FY2018: The County spent $75,936.13
• FY2017: The County spent $62,000.00
Project Implications: This increase in spending authority will allow the Department to provide capital replacement for an existing malfunctioning generator system and installation of a new 150kw generator system in the 911 Communication Center.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase in spending authority is not approved, there will be a delay in the replacement and installation of a new generator system located in the 911 Communication Center.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-0972 |
11/6/19 |
$100,000.00 |
|
Increase Spending Authority No. 1 |
20-0613 |
9/2/20 |
$25,000.00 |
|
1st Renewal |
20-0685 |
10/7/20 |
$100,000.00 |
|
Increase Spending Authority No. 2 |
|
|
$105,258.00 |
|
Total Revised Amount |
|
|
$330,258.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $105,258.00
Prime Vendor: Power and Energy Services, Inc.
Prime Status: African American Male Business Enterprise-Non-Certified
Location: Powder Springs, GA
County: Cobb County
Prime Value: $105,258.00 or 100.00%
Total Contract Value: $105,258.00 or 100.00%
Total MFBE Value: $105,258.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No.2 to Form of Contract
Exhibit 2: Cost Proposal
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$100,000.00 |
|
Previous Adjustments: |
$125,000.00 |
|
This Request: |
$105,258.00 |
|
TOTAL: |
$330,258.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-M004: Capital, Real Estate and Asset Management, Interiors -$105,258.00
|
Key Contract Terms |
|
Start Date: Effective upon BOC approval |
End Date: 12/31/2021 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
10/6/2021 |
12/31/2021 |