Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management,19ITB121190C-GS, Medical/Clinical General Cleaning Services in the amount of $346,160.00 with Olde Maid Services (Columbia, SC) to provide the highest quality medical and clinical general cleaning services for selected Fulton County Health facilities: Adamsville Regional Health Center, Center for Rehabilitation, Fulton County Public Health at 10 Park Place, Oakhill Child, Adolescent and Family Center and College Park Regional Health Center. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Renew existing contract to provide Medical/Clinical Cleaning Services for selected Fulton County Health facilities for FY2022.
Scope of Work: This contract furnishes all materials, labor, equipment and appurtenances necessary to provide the highest quality medical and clinical general cleaning services at these selected Fulton County Health facilities:
1. Adamsville Regional Health Center with a total cleanable sq. ft. of 25,200
2. Center for Rehabilitation with a total cleanable sq. ft. of 44,520
3. Fulton County Public Health at 10 Park Place with a total cleanable sq. ft. of 40,221
4. Oakhill Child, Adolescent and Family Center with a total cleanable sq. ft. of 30,576
5. College Park Regional Health Center with a total cleanable sq. ft. of 35,280
Community Impact: The overall community impact is to provide clean and sanitary facilities for the selected health facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This is a time and material contract. The total spending authority in the amount of $346,160.00 covers the cost for materials, cleaning supplies and labor hours to maintain the required cleaning services for FY2022.
Historical Expenditures:
• FY2021: The County expenditures as of 9/17/2021, $195,069.67
• FY2020: The County spent $275,020.34 (Partial 10 month service)
• FY2019: The County spent $286,227.88
• FY2018: The County spent $307,418.95
• FY2017: Do not resume responsibilities until 2018
Project Implications: This contract is design to provide and maintain sustainable clean and sanitary County facilities. The effective cleaning program is critical component to keeping a healthy and productive environment.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this renewal contract is not approved, the Department will not be able to provide medical and clinical cleaning services for the selected health facilities.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-1138 |
12/18/19 |
$346,160.00 |
|
1st Renewal |
20-0739 |
10/21/20 |
$346,160.00 |
|
2nd Renewal |
|
|
$346,160.00 |
|
Total Revised Amount |
|
|
$1,038,480.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $346,160.00
Prime Vendor: Olde Maid Services
Prime Status: African American Female Business Enterprise Non- Certified
Location: Columbia, SC
County: Richland County
Prime Value: $346,160.00 or 100.00%
Subcontractor: None
Total Contract Value: $346,160.00 or 100.00%
Total M/FBE Value: $346,160.00 or 100.00 %
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$346,160.00 |
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Previous Adjustments: |
$346,160.00 |
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This Request: |
$346,160.00 |
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TOTAL: |
$1,038,480.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5212-1176: General, Real Estate and Asset Management, Cleaning Services-$346,160 “Subject to availability of funding adopted for FY2022 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
12/31/2022 |