DEPARTMENT
Information Technology
REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to renew existing contracts - Fulton County Information Technology Department RFP#19RFP114474B-BR, Digital Multi-functional Devices and Support Services in the amount of $1,224,193.08 with Standard Office Systems of Atlanta, Inc. (Duluth, GA) to provide maintenance, supplies, support services, and software and associated hardware for all multi-function devices county wide. This is the third of four renewal options. One renewal option remains. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)
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REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM (If yes, note strategic priority area below)
Open and Responsible Government
COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?
IS THIS A PURCHASING ITEM?
Yes
SUMMARY & BACKGROUND (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The Fulton County Information Technology Department recommends approval to renew the existing contract for the County's multi-function devices provider that facilitates scanning, printing, and faxing capabilities for the county. These systems have software for handling printing requests for Library patrons. Cost efficiencies will be achieved from technology improvements by lower power consumption, and more efficient software tools. The vendor will provide support resources in addition to providing trai...
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