Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to extend an existing contract, Registration and Elections, SWC99999-001-SPD0000136-0003, Temporary Staffing - Clerical & Light Industrial with Happy Faces Personnel Group, Inc. (Tucker, GA) for a time extension only to provide temporary staffing services for the Department of Registration and Elections for an additional five-month period effective February 1, 2022 through June 30, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
On July 14, 2021, the Board of Commissioners approved BOC Item 21-0328 to utilize the statewide contract to provide supplemental staffing services to prepare and conduct scheduled elections. The spending authority approved was for a 12-month period. The BOC agenda item approval date was July 14, 2021 through December 31, 2021 and only six months of the spending authority was utilized. The spending authority originally approved has not been exhausted and Registration and Elections is requesting to extend the existing contract for a time extension only.
On December 15, 2021, BOC Item 21-1029 approved an extension to provide temporary staffing services for an additional 1 month period effective January 1, 2022 through January 31, 2022. This request is to extend the existing contract for a time extension only for an additional five month period through June 30, 2022 to conduct the following elections:
General Primary Nonpartisan General and Special Election May 24, 2022
General Primary Nonpartisan General and Special Election Runoff June 21, 2022
Community Impact: It will have a negative effect on the community, if the voter registration and elections’ process is not handled efficiently due to shortage of staff for all areas needed to conduct a countywide election.
Department Recommendation: Recommends approval.
Project Implications: None
Community Issues/Concerns: Early Voting and Election Day poll locations not properly staffed.
Department Issues/Concerns: We have used supplemental staff to assist with preparation and conduct of all elections. If the spending authority is not approved, the department will not be able to meet state mandated deadlines.
Contract Modification This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: Time extension Only
Prime Vendor: Happy Faces Personnel Group, Inc.
Prime Status: African American Female Business Enterprise - Non Certified
Location: Tucker, GA
County: DeKalb County
Prime Value: $Time extension
Total Contract Value: $Time extension
Total M/FBE Value: $Time extension
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Statewide contract
Exhibit 2: Presentation
Contact Information Richard L. Barron, Director, Registration and Elections
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$7,744,880.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$0.00 |
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TOTAL: |
$7,744,880.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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In-Kind |
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Apply & Accept |
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Fiscal Impact / Funding Source
Funding Line 1: No additional fiscal impact, time extension only
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Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
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