Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Department of Registration and Elections, #47800-SOS0000037, Master Solution Purchase and Services Agreement in the amount of $99,500.00 with KNOWiNK, LLC (St. Louis, MO) to provide poll pad technicians for the May 2022 General Primary and June 2022 Runoff Elections. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-461, requests for approval of statewide contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: On July 29, 2019, the Georgia Secretary of State entered into a Master Solution Purchase and Services agreement for the purchase of KNOWiNK Poll Pad Solutions. Section 1.4 of the Master Solution Purchase and Services agreement - Purchasing by State and other State Entities, allows the County to acquire services, software, equipment and/or licensed programs under this Agreement. The County is required to purchase additional equipment and/or services related to the poll pads directly through KNOWiNK, LLC, the original equipment manufacturer (OEM).
Scope of Work: KNOWiNK readily can and does assist with the replication of the data that is concise and updated repeatedly during the election process. KNOWiNK technicians will be able to assist with updating poll pads and assist in downloading the Election Day election file from the Secretary of State. Also, KNOWiNK technicians will provide technical support, which includes troubleshooting poll pad errors, testing, repairing and servicing KNOWiNK poll pads. The need for this group begins with Early Voting and General Primary Election Day on May 24, 2022. Also, for Early Voting and General Primary Runoff on June 21, 2022.
Community Impact: None
Department Recommendation: For approval to award without competition, KNOWiNK, LLC to provide poll technicians for the 2022 General Primary and Runoff Elections.
Project Implications: If this request is not approved, the technical expertise required would not be available.
Community Issues/Concerns: None
Department Issues/Concerns: To be proactive for any technical issues, the KNOWiNK technicians would be readily available for troubleshooting and provide supplemental staffing in case of a COVID-19 outbreak in the Elections Preparation Center, Early Voting locations and on Election Day.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
N/A
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Master Solution Agreement Secretary of State
Exhibit 2: Cost Proposal
Contact Information (Type Name, Title, Agency and Phone)
title
Nadine Williams, Interim Director, Registration and Elections
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$99,500.00 |
|
TOTAL: |
$99,500.00 |
Grant Information Summary
|
Amount Requested: |
Click here to enter text. |
☐ |
Cash |
|
Match Required: |
Click here to enter text. |
☐ |
In-Kind |
|
Start Date: |
Click here to enter text. |
☐ |
Approval to Award |
|
End Date: |
Click here to enter text. |
☐ |
Apply & Accept |
|
Match Account $: |
Click here to enter text. |
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-265-2654-1160: General, Regis & Elect, Professional Services - $57,600.00
Funding Line 2:
100-265-2654-1160: General, Regis & Elect, Professional Services - $41,900.00
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: Click here to enter a date. |
|
Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Click here to enter text. |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
|
Report Period Start: |
Report Period End: |
|
Click here to enter a date. |
Click here to enter a date. |