Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of a Contract Item Agreement (CIA) between Fulton County, Georgia and the Georgia Department of Transportation (GDOT) for the Widening, Milling and Resurfacing Project (PI-0016443) of Birmingham Hwy (SR372) at Birmingham Road and Hickory Flat Road Improvements in North Fulton. The project involves an adjustment of existing water valves, installing/relocating fire hydrants and the installation of insertion valves with appurtenances within Fulton County, at an estimated cost to the County of $57,500.00. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
Fulton County Code Sec. 62-73. Preservation of improvements; authority of board of commissioners.
For the preservation of all such improvements, the said board shall have the authority to direct and control the time and manner in which connections shall be made with such improvements, and by whom the work is to be done, and upon what terms and conditions, and at what point and to what extent such connections shall be made; and generally all matters relating to the use and control and repairs of such improvements and the replacing of paving and other adjacent structures in good condition shall be at all times under the regulation and control of said board, in their fair and legal discretion.(1929 Ga. Laws (Act No. 185), page 621, § 8).
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
No
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: Georgia Department of Transportation (GDOT) will be bidding to improve the intersection of SR372 Birmingham Highway at Birmingham Road and Hickory Flat Road. A Contract Item Agreement (“CIA”) with GDOT has been proposed as the method of allowing the GDOT contractor to adjust / install valves and relocate fire hydrants with appurtenances to the Fulton County water system. Fulton County staff will be on-site during the relocation of the fire hydrants to ensure that the construction is done to Fulton County standards. A Memorandum of Understanding (MOU) was approved by the BOC of Fulton County on August 18, 2021, under Agenda Item No. 21-0612. The MOU anticipated that a CIA would be developed and executed.
Community Impact: Currently, Fulton County waterlines have served facilities within the Birmingham Hwy (SR372) at Birmingham Road and Hickory Flat Road location as a part of Fulton County North Fulton water distribution system. The roadway improvements will affect the elevation of the existing fire hydrant and water valves in this area, therefore they need to be relocated and adjusted to the new road grade.
Department Recommendation: The Fulton County Department of Public Works recommends executing the CIA with the Georgia Department of Transportation as the most cost-effective way of completing these existing fire hydrant relocations and water valve adjustment work.
Project Implications: The road widening, milling and resurfacing impacts the existing water system due to modifications of existing grades along the roadway which in turn requires structures to be adjusted to match the proposed roadway surface. The adjustment of water valves and fire hydrants must occur to maintain water service in this area.
Community Issues/Concerns: During the construction of water valves and fire hydrant adjustments, the water service will be maintained and should not be impacted.
Department Issues/Concerns: The Department has no issues or concerns with the proposed CIA.
Contract Modification (Delete this chart only if the Requested Action is for a NEW award. Simply insert the text “New Procurement.” If the Requested Action is for a Contract Modification ((Renewal, Amendment, Change Order, Extension, Increase Spending Authority)), the chart should remain and be completed.)
“New Procurement.”
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Georgia Department of Transportation
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit A - MOU between GDOT and Fulton County- PI#0016443 SR372
Exhibit B -Cost Estimate for Birmingham Hwy (SR372) Intersection Improvements
Exhibit C - Contract Item Agreement (CIA) for Birmingham Hwy (SR372) Intersection Improvements
Contact Information (Type Name, Title, Agency and Phone)
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Georgia Department of Transportation
Contract Attached
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Yes
Previous Contracts
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No
Total Contract Value
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This Request: |
$57,500.00 |
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TOTAL: |
$57,500.00 |
Grant Information Summary
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In-Kind |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-I301, Water & Sewer Renewal and Extension Fund
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Would you select/recommend this vendor again?
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