Department
Juvenile Court
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to award a contract without competition - Juvenile Court, 22SS013A-CJC, Justice Case Activity Tracking System in the amount not to exceed $421,000.00, with Canyon Solutions INC, (Phoenix, Arizona) to provide implementation of data collection and reporting updates to the Fulton County Juvenile Court’s case management system, JCATS (Justice Case Activity Tracking System) which will further the goal of tracking recidivism rates and other youth outcomes to measure implementation progress and guide implementation improvements. Effective upon BOC approval. 100% grant funded. (APPROVED)
ITEM REMOVED FROM THE CONSENT AGENDA FOR SEPARATE CONSIDERATION AS REQUESTED BY COMMISSIONER ABDUR-RAHMAN
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Choose an item.
Commission Districts Affected
All Districts ☒
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☒
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
The Fulton County Juvenile Court (FCJC) seeks to further its mission to use Canyon Solutions, INC, to provide additional data collection and reporting updates to Fulton County Juvenile Court’s case management system, JCATS (Justice Case Activity Tracking System).
Scope of Work: Implementation of the additional data collection and reporting updates to Fulton County Juvenile Court’s case management system, JCATS (Justice Case Activity Tracking System) will further the goal of: Tracking recidivism rates and other youth outcomes to measure implementation progress, share these data with system leaders and policymakers, use data to hold providers and agencies accountable for results, and guide implementation improvements. The new service scope of work will begin May 4, 2022 through September 30, 2022.
Community Impact: Currently the contractor provides proprietary software. Canyon Solutions INC designed and developed JCATS and is the sole, exclusive owner of the software and all related materials. The licenses, application software and hardware support being requested can only be procured through the manufacturer and creator of the system.
Department Recommendation: Juvenile Court recommends the approval to award contract without competition to provide software upgrades.
Project Implications: The approval of this item will allow for immediate upgrades to the Justice Case Activity Tracking System. Justice Case Activity Tracking System will include an automation for various work queues to be put in place so that service providers for youth can upload and submit attendance and program status records on youth enrolled in their programs.
Community Issues/Concerns: None of which Department is aware.
Department Issues/Concerns: .It will jeopardize Juvenile Court’s ability to develop an automated method to submit documents including court orders to be filed electronically within the court’s case management system.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $421.000.00
Prime Vendor: Canyon Solutions, INC
Prime Status: Non-Profit
Location: Phoenix, AZ 85004
County: Maricopa, County
Prime Value: $421,000.00 or 100.00%
Total Contract Value: $421,000.00 or 100.00%
Total M/FBE Value: Non-Profit
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Fulton County Justification
Exhibit 2: Contractor Performance Report
Exhibit 3: Sole Source Letter
Contact Information (Type Name, Title, Agency and Phone)
title
Mr. Timothy Ezell, Chief Administrator Officer, (404)-613-4681.
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$421,000.00 |
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TOTAL: |
$421,000.00 |
Grant Information Summary
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Amount Requested: |
$421,000.00 |
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Cash |
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Match Required: |
No Match |
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In-Kind |
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Start Date: |
May 1, 2022 |
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Approval to Award |
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End Date: |
September 30, 2022 |
☐ |
Apply & Accept |
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Match Account $: |
$0.00 |
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Fiscal Impact / Funding Source
Funding Line 1: 461-405-YCPG-1160: Grant, Juvenile Court, Professional Services, $421,000.00.
Funding Line 2:
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Funding Line 3:
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Funding Line 4:
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Funding Line 5:
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Key Contract Terms |
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Start Date: 5/4/2022 |
End Date: 9/30/2022 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Click here to enter text. |
Overall Contractor Performance Rating:3.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2021 |
12/31/2021 |