Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to amend an existing contract - Fulton County Library System, RFP #11RFP78732K-NH, Furniture, Fixtures and Equipment (FF&E) Consulting Services for the Library Capital Improvement Program, Phase II (FCLS-CIP) with Hillsman, Inc. (Alpharetta, GA) in the amount of $50,075.00 to provide additional interior design, furniture selection, procurement of furniture and furnishings and installation of all procured items for Peachtree Library, MLK Library and East Point Library Expansion. Effective upon BOC approval until projects are completed as determined by the County. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☒
District 4 ☒
District 5 ☒
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background To extend existing contract to provide additional interior design, furniture selection, procurement of furniture and furnishings and furniture installation for the completion of Phase II Library projects.
Scope of Work: The Fulton County Library System request approval to amend the existing contract with Hillsman, Inc. (FF& E Consultant) to provide interior design services, furniture selection, FF&E documentation and procurement and installation of furniture and furnishings for remaining Library CIP projects including Peachtree Library, MLK Library and East Point Library Expansion. Hillsman will continue to work with the County’s selected Design/Build teams and representatives for the Library and Dream in the execution and delivery of the proposed additional services itemized below:
1. Peachtree Library
• Interior design
• Selection of furniture and furnishings
• FF&E documentation
• Procurement and installation of all required furniture, furnishings and equipment for the project
• Review and develop a Punch list of all deficiencies for all procured furniture items upon installation
• Monitor completion of all punch list items
• Serve as coordinator for all furniture and furnishings. Work with the owner and manufacturers during the warranty period to ensure any deficiencies that may arise are addressed and corrected as soon as possible
2. MLK Library
(Same scope as listed under Peachtree Library above)
3. East Point Library Expansion
• Interior design
• Selection of furniture and furnishings required for expansion areas of the library
• FF&E documentation
• Procurement and installation of all required furniture, furnishings and equipment for expansion areas of the library
• Review and develop a Punch list of all deficiencies for all procured furniture items upon installation
• Monitor completion of all punch list items
• Serve as coordinator for all furniture and furnishings. Work with the owner and manufacturers during the warranty period to ensure any deficiencies that may arise are addressed and corrected as soon as possible
Community Impact: This request involves the renovation of libraries in communities throughout the County.
Department Recommendation: The Fulton County Library System request approval to amend the existing contract to provide additional interior design, furniture selection, procurement of furniture and furnishings and furniture installation for the completion of remaining Phase II Library projects to include Peachtree Library, MLK Library and East Point Library Expansion.
Project Implications: The cost of the requested service will be funded using library bond funds; therefore, it will not impact the County or Library operations.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this contract amendment is not approved, the Fulton County Library System will not be able to provide additional interior design, furniture selection, procurement of furniture and furnishings and installation of all procured items for Peachtree Library, MLK Library and East Point Library Expansion.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
11-0900 |
10/5/11 |
$406,315.00 |
|
Amendment No. 1 |
13-0476 |
6/19/13 |
$40,600.00 |
|
Contract Extension |
17-0020 |
1/4/17 |
$1,175,274.00 |
|
Amendment No. 2 |
20-0621 |
9/2/20 |
$74,660.00 |
|
Amendment No. 3 |
|
|
$50,075.00 |
|
Total Revised Amount |
|
|
$1,746,924.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $50,075.00
Prime Vendor: Hillsman, Inc.
Prime Status: African American Male Business Enterprise-Non-Certified
Location: Alpharetta, GA
County: Fulton County
Prime Value: $50,075.00 or 100.00%
Total Contract Value: $50,075.00 or 100.00%
Total M/FBE Value: $50,075.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 3 to Form of Contract
Exhibit 2: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$406,315.00 |
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Previous Adjustments: |
$1,290,534.00 |
|
This Request: |
$50,075.00 |
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TOTAL: |
$1,746,924.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
573-650-6500-L011- Library Bond Capital Phase 2, Library, Central Library- $50,075.00
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Key Contract Terms |
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Start Date: 4/20/2022 |
End Date: Until Project Completion as Determine by the County |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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5/1/2020 |
4/5/2022 |