Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to amend an existing contract - Fulton County Library System, 17RFP09920117K-JAJ, Design/Build Services for Library Capital Improvement Program, Phase II (FCLS-CIP) Group 2 Projects with The Evergreen Corporation d/b/a Evergreen Construction (Atlanta, GA) in the amount of $548,343.00, to provide additional construction services for Northeast Spruill Oaks Library, Northside Library and Buckhead Library. Effective upon BOC approval until completion as determined by the County. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☐
District 3 ☒
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background To amend existing contract to provide additional Design/ Build construction services for Phase II, Group 2, library CIP projects.
Scope of Work: The Fulton County Library System request approval to amend the existing contract with Evergreen Construction to provide Owner requested construction additions to Group 2 Library renovations projects as follows:
1. Northeast Spruill Oaks Library
• Concrete sidewalk removal and replacement
• Remove and replace luxury vinyl tile flooring and install epoxy moisture barrier on concrete slab in Children’s Storytime Room
• New Breakroom faucet
2. Northside Library
• Canopy design and installation at Main Entry
• Install drainage swale at rear of library
3. Buckhead Library
• Replace missing or damaged exterior slate siding along the East Elevation of the building
• Install enclosure below Employee Entrance Stair
• Add power and light to existing Buck Statue installed at the front of the library
Community Impact: This request involves construction on libraries in communities throughout the County.
Department Recommendation: The Fulton County Library System recommends approval.
The BOC approved the contract #17RFP0992017K-JAJ, Design/Build Services for Library Capital Improvement Program, Phase II (AFPLS-CIP), for Group 2 Library Renovations with The Evergreen Corporation d/b/a Evergreen Construction on November 1, 2017, as Item #17-0896, in the amount of $12,432,883.00, for five (5) existing libraries: Dr. Robert E. Fulton Library at Ocee, Northeast Spruill Oaks Library, Northside Library, Mechanicsville Library and Buckhead Library.
This request is to amend the existing contract to provide additional construction services for the Northeast Spruill Oaks Library, Northside Library and Buckhead Library in the amount of $548,343.00 until completion as determined by the County.
The Evergreen Construction will work in collaboration with the DREAM’s Bond Construction Management Team and the County’s Library representatives.
Project Implications: The cost of the requested service will be funded using library bond funds; therefore, it will not impact the County or Library operations.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this amendment is not approved, The County does not have the capacity, or the expertise, to perform the additional construction services for Northeast Spruill Oaks Library, Northside Library and Buckhead Library.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
17-0896 |
11/1/17 |
$12,432,883.00 |
|
Amendment No. 1 |
|
|
$548,343.00 |
|
Total Revised Amount |
|
|
$12,981,226.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $548,343.00
Contract Value: $548,343.00
Prime Vendor: Evergreen Construction
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $548,343.00 or 100.00%
Total Contract Value: $548,343.00 or 100.00%
Total M/FBE Value: $0.00
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$12,432,883.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$548,343.00 |
|
TOTAL: |
$12,981,226.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
573-650-6500-L011- Library Bond Capital Phase 2, Library, Central Library- $548,343.00
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Key Contract Terms |
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Start Date: Effective Upon BOC Approval |
End Date: Until completion as determined by the County |
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Cost Adjustment: |
Renewal/Extension Terms: NA |
Overall Contractor Performance Rating: 4.00
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
1/24/2018 |
4/6/2022 |