Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of an Intergovernmental Agreement (“IGA”) between Fulton County and the City of Milton, Georgia, for water main relocations associated with the intersection improvement of Hopewell Road and Bethany Bend in the City of Milton, in an estimated amount of $503,585.00. If approved, the IGA is effective upon execution. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
GA CONST Art. 9, § 3, ¶ I provides that the County may contract for any period not exceeding 50 years with any other public agency, public corporation, or public authority for joint services, for the provision of services, or for the joint or separate use of facilities or equipment; but such contracts must deal with activities, services, or facilities that the contracting parties are authorized by law to undertake or provide. Further, O.C.G.A § 36-10-1 provides that all official contracts entered into by the County governing authority with other persons on behalf of the County shall be in writing and entered on its minutes.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
No
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The City of Milton is currently planning to improve the intersection of Hopewell Road and Bethany Bend. The project will include road widening and the construction of a roundabout including landscaped medians and sidewalk improvements. As part of this roadway project, approximately 2380 linear feet of 8-inch water main with appurtenances will be required to be relocated within the current right of way. Water service will remain uninterrupted during the construction period. The City of Milton will be bidding the roadway improvements in mid-2022 and has requested the execution of an IGA between Fulton County and the City of Milton to allow the City of Milton to bid the water main relocation work as part of its project. Fulton County would then reimburse the City of Milton after award of the bid and completion of the construction work. Fulton County staff will be on-site during the relocation of the water main to ensure that its construction is done to Fulton County standards. The estimated cost of the relocation and installation of the impacted water mains is $503,585.00 and has been budgeted for as part of the 2022 Water and Sewer fund budget and included in the 2016-2026 Capital Improvement Program.
Community Impact: Currently, Fulton County has an 8-inch water main serving properties along Hopewell Road. The road Improvements will affect the existing water lines that serve the developments in this area as well as the distribution system in the City of Milton. There will be isolated temporary water outages during the construction of the project as services are disconnected from the existing water main and tied into the new main.
Department Recommendation: The Department of Public Works believes that the most cost effective way to complete the water main relocations is by allowing the City of Milton to bid out the work as part of its roadway project. This format has been used on several previous projects with the City of Milton and has proven to be beneficial for both parties. Therefore, Public Works recommends that Fulton County enter into the proposed IGA with the City of Milton.
Project Implications: The road improvements impact the existing water mains due to modifications of existing grades with roundabout and road widening along Hopewell Road that require water mains to be relocated and valves to be adjusted to match the proposed roadway surface. The existing water main relocations must occur to maintain water service in this area.
Community Issues/Concerns: During construction of the relocations, water service is to be maintained and temporary interruptions may occur during tie-ins with existing water mains.
Department Issues/Concerns: The Public Works Department is not aware of any issues or concerns with this proposed IGA. This type of arrangement between the City of Milton and Fulton County has worked well on past projects.
Contract Modification (Delete this chart only if the Requested Action is for a NEW award. Simply insert the text “New Procurement.” If the Requested Action is for a Contract Modification ((Renewal, Amendment, Change Order, Extension, Increase Spending Authority)), the chart should remain and be completed.)
New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
The City of Milton
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit-A Quantities & Cost Estimate Hopewell @ Bethany Bend
Exhibit-B IGA Hopewell Road @ Bethany Bend
Contact Information (Type Name, Title, Agency and Phone)
title
The City of Milton
Contract Attached
title
Yes
Previous Contracts
title
No
Total Contract Value
|
Original Approved Amount: |
|
|
Previous Adjustments: |
|
|
This Request: |
$503,585.00 |
|
TOTAL: |
$503,585.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☒ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-H065 / Water & Sewer Renewal and Extension Fund
|
Key Contract Terms |
|
Start Date: |
End Date: |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
|
Report Period Start: |
Report Period End: |
|
|
|