Department
Senior Services
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to amend an existing contract - Department of Senior Services, 18RFP11228-FB, Aging Services with (A) Senior Services North Fulton, (B) South Fulton Senior Services and (C) Visiting Nurses Health System, to amend the contract to change the invoice due date from the 6th of the month to the 15th of the month. Effective upon approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract, shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
This request to amend the invoice date will support Senior Services’ need to align grant billing processes and ensure more efficient tracking and reporting.
Scope of Work: The Department of Senior Services In-Home Services program provides services and support to seniors with limited mobility. These services include Homemaker services such as light, custodial work in the home; Personal Care services, which provide skilled nurses to take care of clients’ physical health by performing hygienic assistance and physical assistance; and Respite Care, which consists of professional, certified staff who provide companionship, supervision, assistance with medication, and meal preparation, and also allows for the caregiver to conduct business on behalf of the senior in or outside the home.
Community Impact: The impact will be that invoices are billed correctly for the grant funded amounts.
Department Recommendation: The Department recommends approval.
Project Implications: This process will enhance and improve the billing and invoicing process between the Department of Senior Services and contractors.
Community Issues/Concerns: There are no community issues or concerns
Department Issues/Concerns: The Department is concerned with aligning its grant billing process and ensuring more efficient tracking and reporting. If the change is not approved, then the Department will not be able to achieve this operational goal.
Contract Modification
AGING SERVICES - Senior Services North Fulton
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Award Amount |
18-0422 |
6/20/2018 |
$461,730.27 |
|
Renewal No.1 |
18-0875 |
11/14/2018 |
$1,493,848.73 |
|
Amendment No.1 |
19-0439 |
6/5/2019 |
$86,210.00 |
|
Renewal No. 2 |
19-0775 |
10/2/2019 |
$1,580,058.72 |
|
Renewal No. 3 |
20-0966 |
12/16/2020 |
$1,394,162.00 |
|
Renewal No. 4 |
21-0907 |
11/17/2021 |
$1,465,431.66 |
|
Amendment No. 2 |
|
|
$0.00 |
|
Total Revised Amount |
|
|
$6,508,407.96 |
AGING SERVICES - South Fulton Senior Services
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Award Amount |
18-0422 |
6/20/2018 |
$453,290.02 |
|
Renewal No. 1 |
18-0875 |
11/14/2018 |
$1,307,737.83 |
|
Amendment No.1 |
19-0439 |
6/5/2019 |
$71,974.00 |
|
Renewal No. 2 |
19-0775 |
10/2/2019 |
$1,379,711.83 |
|
Renewal No. 3 |
20-0966 |
12/16/2020 |
$1,065,494.00 |
|
Renewal No. 4 |
21-0907 |
11/17/2021 |
$1,286,641.68 |
|
Amendment No. 2 |
|
|
$0.00 |
|
Total Revised Amount |
|
|
$5,564,849.36 |
AGING SERVICES - Visiting Nurses Health System
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Award Amount |
18-0422 |
6/20/2018 |
$477,018.01 |
|
Renewal No. 1 |
18-0875 |
11/14/2018 |
$954,036.02 |
|
Amendment No.1 |
19-0439 |
6/5/2019 |
$212,400.00 |
|
Renewal No. 2 |
19-0775 |
10/2/2019 |
$1,166,436.02 |
|
Renewal No. 3 |
20-0966 |
12/16/2020 |
$1,166,436.00 |
|
Renewal No. 4 |
21-0907 |
11/17/2021 |
$1,166,436.00 |
|
Amendment No. 2 |
|
|
$0.00 |
|
Total Revised Amount |
|
|
$5,142,762.05 |
Contract & Compliance Information
Total Contract Value $3,918,509.32
(A)
Contract Value: $1,465,431.66
Prime Contractor: Senior Services North Fulton
Prime Status: Non-Profit
Location: Alpharetta, GA
County: Fulton County
Prime Value: $1,465,431.66 or 100.00%
Total Contract Value: $1,465,431.66 or 100.00 %
Total M/FBE Value: $Non-Profit
(B)
Contract Value: $1,286,641.68
Prime Contractor: South Fulton Senior Services
Prime Status: Non-Profit
Location: College Park, GA
County: Fulton County
Prime Value: $1,286,641.68 or 100.00%
Total Contract Value: $1,286,641.68 or 100.00%
Total M/FBE Value: $Non-Profit
(C)
Contract Value: $1,166,436.00
Prime Contractor: Visiting Nurse Health System, Inc.
Prime Status: Non-Profit
Location: Atlanta, GA
County: Fulton County
Prime Value: $1,166,436.00, or 100.00%
Total Contract Value: $1,166,436.00 or 100.00%
Total M/FBE Value: $Non-Profit
Grand Total Contact Value: $3,198,509.32 or 100.00%
Grand Total M/FBE Value: $Non-Profit
Exhibits Attached
Exhibit 1: Amendment No. 2 to Form of Contract
Exhibit 2: Contractor Performance Reports
Contact Information
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,392,038.30 |
|
Previous Adjustments: |
$15,797,014.47 |
|
This Request: |
$0.00 |
|
TOTAL: |
$17,189,052.77 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
No funding required
|
Key Contract Terms |
|
Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 3
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2022 |
3/31/2022 |