Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Fulton County Library System- 22ITB0210B-EC Shelf-Ready Foreign Language Books for Adults in the amount not to exceed $36,520.00 with Multi-Cultural Books and Video (Madison Heights, MI) to provide foreign language books in multiple languages to all 34 library locations. Effective upon BOC approval until December 31, 2022 with three renewal options. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
The Fulton County Library System (FCLS) intends to contract with a vendor to provide shelf-ready foreign language books for adults for a two year period with an option to renew the contract for two additional years. The purpose of this request is to provide the library with new materials and replacement copies of worn and grubby titles.
Scope of Work: The Library System desires fiction and non-fiction materials in all subject areas that are written in Hindi, Korean, Chinese, Farsi, Arabic and Russian. The vendor is to provide an inventory of adult fiction and non-fiction (in all Dewey ranges) large enough to supply the range and languages of books described above. The library expects a fill-rate that meets or exceeds 90% of all items ordered.
Community Impact: There is no community impact.
Department Recommendation: The County recommends approval of this contract.
Project Implications: There are no project implications if this is not approved.
Community Issues/Concerns: There are no Community Issues.
Department Issues/Concerns: There are no Department Issues
Contract Modification
This is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $36,520.00
Prime Vendor: Multi-Cultural Books and Videos
Prime Status: Non-Minority
Location: Madison Heights, MI
County: Oakland County
Prime Value: $36,520.00 or 100.00%
Total Contract Value: $36,520.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Tabulation Sheet
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Jamar Parker, Financial Systems Manager, Fulton County Library System, 404-771-7578
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$36,520.00 |
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TOTAL: |
$36,520.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-650-6565-1312: General Fund - Library - Library-Public Service Operations- Books-Library
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Key Contract Terms |
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Start Date: Upon Approval |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: 3 one-year renewal options |
Overall Contractor Performance Rating:4.00
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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5/19/2022 |
12/31/2022 |