Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to an amend existing contract - Fulton County Library System, RFP#11RFP78733K-NH, Wayfinding Design Services for the Library Capital Improvement Program (CIP), Phase II in the amount of $49,600.00 with EYP, Inc. (Atlanta, GA), to provide additional Wayfinding Programming, Design and Construction Administration Services for Peachtree Library and MLK Library. Effective upon approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract as necessary for contract completion of the contract, the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☒
District 4 ☒
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background To amend existing contract to provide additional Wayfinding Design Services for remaining Phase II Library CIP projects.
Scope of Work: The Fulton County Library System requests approval to amend the existing contract to provide additional Wayfinding Programming, Design and Construction Administrative Services for Peachtree Library, MLK Library and Peachtree Library exterior monument sign.
EYP, Inc. has and will continue to provide expertise, resources and experienced personnel necessary to develop wayfinding designs, cost estimating, budgets and coordination required to assist the Library System and the County with the graphic design of all wayfinding and identification signage required for all Phase II libraries. Additionally, EYP will provide Wayfinding Design and Construction Administration for Peachtree Library, MLK Library and the exterior monument sign at Peachtree Library.
The Scope of Services include the following:
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|
Description of Service |
Cost |
|
1 |
Peachtree Library Wayfinding Signage |
|
|
|
• Programming and Schematic Design • Design Development • Design Intent Documentation • Construction Administration |
$24,000.00 |
|
2 |
MLK Library Wayfinding Signage |
|
|
|
• Programming and Schematic Design • Design Development • Design Intent Documentation • Construction Administration |
$24,000.00 |
|
3 |
Peachtree Library Exterior Monument Sign |
$1,600.00 |
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|
|
|
|
4 |
Total Cost |
$49,600.00 |
Community Impact: This request involves the renovation of libraries in communities throughout the County. The successful and timely renovation of each library will positively impact communities countywide.
Department Recommendation: The Fulton County Library System recommends approval of to amend existing contract to provide additional Wayfinding Programming, Design and Construction Administration Services for Peachtree Library and MLK Library.
The Wayfinding Design Services Design Firm will work in collaboration with the DREAM’s Bond Construction Management Team and the County’s Library representatives.
Project Implications: The cost of the requested service will be funded using Library Bond funds; therefore, it will not impact the County or Library operations.
Community Issues/Concerns: None that the Department is aware of
Department Issues/Concerns: If this amendment is not approved, this will cause delay in providing additional Wayfinding Programming, Design and Construction Services for Peachtree Library and MLK Library
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
11-0901 |
10/5/11 |
$323,700.00 |
|
Amendment No. 1 |
14-0860 |
10/15/14 |
$15,000.00 |
|
Contract Extension No. 1 |
17-0041 |
1/4/17 |
$349,000.00 |
|
Amendment No. 2 (Name Change) |
18-0547 |
8/15/18 |
$0.00 |
|
Amendment No. 3 |
20-0707 |
10/7/20 |
$45,020.00 |
|
Amendment No. 4 |
|
|
$49,600.00 |
|
Total Revised Amount |
|
|
$782,320.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $49,600.00
Prime Vendor: EYP, Inc.
Prime Status: White Female Business Enterprise- Certified
Location: Atlanta, GA
County: Fulton County
Prime Value: $49,600.00 or 100.00%
Subcontractor: None
Total Contract Value: $49,600.00 or 100.00%
Total M/FBE Value: $49,600.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 4 to Form of Contract
Exhibit 2: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$323,700.00 |
|
Previous Adjustments: |
$409,020.00 |
|
This Request: |
$49,600.00 |
|
TOTAL: |
$782,320.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
573-650-6500-L011- Library Bond Capital Phase 2, Library, Central Library- $49,600.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 3.80
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
5/1/2021 |
12/31/2021 |