Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a change order less than 10% - Department of Public Works, 19ITBC120482A-FB, Manholes, Frames, Grates, and Accessories Fittings to increase the unit prices as outlined in the attached pricing sheet with Ferguson Waterworks (College Park, GA), to provide manholes frames, grates, and accessories. No additional funding is required. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance, or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works is requesting approval of a change order less than 10%, 19ITBC120482A-FB, manholes frames, grates, and accessories to increase the unit prices as outlined in the attached pricing sheet.
Scope of Work: The contract with Ferguson Waterworks provides manholes, frames, grates, and accessories to the Department of Public Works for use throughout the North and South Fulton sanitary sewer service areas. The renewal of the 2022 contract was approved by the Board of Commissioners on December 1, 2021. Due to the pandemic which is impacting the supply chain and the availability of materials, Ferguson Waterworks requests an average increase of 38% of the previously approved unit prices. The new unit prices for the various items purchased by Public Works under this contract are shown in Exhibit 1. If this contract with the revised unit prices is approved, the overall annual contract amount will remain at Ferguson Waterworks in the amount of $221,845.58 and not be increased.
Community Impact: If Fulton County does not approve these unit price increases, the contract will have to be re-advertised and procured which will result in significant delays in procuring manholes, frames, grates, and accessories. Failure to procure and maintain these items in stock can negatively impact the operation of the Water Services Division in maintaining water systems and services.
Department Recommendation: The Department of Public Works recommends approval of a change order less than 10% to the contract with Ferguson Waterworks with the new unit prices that will not exceed the awarded amount of $221,845.58.
Project Implications: Increase in unit cost without increasing the awarded contract amount may inhibit the ability to procure manholes, frames, grates, and accessories for water service installation, repair, and maintenance for the North and South Fulton wastewater collection system.
Community Issues/Concerns: Public Works staff is not aware of any community issues or concerns.
Department Issues/Concerns: The Department of Public Works does not have any issues or concerns with the proposed price increase.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-0910 |
11/06/2019 |
$221,845.58 |
|
1st Renewal |
20-0745 |
10/21/2020 |
$221,845.58 |
|
2nd Renewal |
21-0953 |
12/1/2021 |
$221,845.58 |
|
Change Order No. 1 |
|
|
$0.00 |
|
Total Revised Amount |
|
|
$665,536.74 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $0.00
Prime Vendor: Ferguson Waterworks
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $0.00 or 0.00%
Subcontractor: None
Total Contract Value: $0.00 or 0.00%
Total M/FBE Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Change Order Agreement
Exhibit 2: Contractor Performance Report
Exhibit 3: Revised Pricing Sheet
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$ 221,845.58 |
|
Previous Adjustments: |
$ 443,691.16 |
|
This Request: |
$0.00 |
|
TOTAL: |
$ 665,536.74 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $0.00
Funding Line 2:
201-540-5469-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $0.00
|
Key Contract Terms |
|
Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: none |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2021 |
1/7/2021 |