Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Registration and Elections, 22ITBC031722MH-C, Ballot Printing in an amount not to exceed $149,907.74 with Tattnall Journal, Inc. dba Tattnall Ballot Solutions (Reidsville, GA) to provide ballot printing services for the May 24, 2022 General Primary Election and June 21, 2022 Runoff. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: On April 13, 2022, the Board of Commissioners approved agenda item 22-0239 for Ballot Printing for the May 24, 2022 Primary. This request to increase the spending authority is a result of the General Primary / Non-Partisan Election ballots that were four to five pages and 8-1/2” x 14” long that created additional costs for printing and ballot printing services for the June 21, 2022 General Primary and Non-Partisan Election Runoff.
May 24, 2022 Primary Election $83,837.74
June 21, 2022 Run-off Election $66,070.00
Total Spending Authority Increase $149,907.74
This contract provides ballot style setup, provide pre-filled ballots for test deck and print ballots for non-partisan absentee, advance voting and Election Day. Section 23 of SB202 requires that ballots shall be printed on security paper that incorporates measures to authenticate the ballot. Ballots will be produced on a Sub 80lb Dominion ImageCast Vote Secure IR security ballot paper. The Contractor complied with the detail product specifications and requirements for ballot printing services attached in Exhibit 4.
Community Impact: Registration and Elections staff is not aware of any community impact.
Department Recommendation: The Department of Registration and Elections recommends approval.
Project Implications: The approval of the request to increase spending authority will ensure the Department to follow state election laws.
Community Issues/Concerns: The approval of the request to increase spending authority will ensure the availability of absentee ballots for these elections.
Department Issues/Concerns: The approval of the request to increase spending authority will ensure the Department to follow state election laws.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0239 |
4/13/2022 |
$76,610.00 |
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Increase spending authority |
|
|
$149,907.74 |
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Total Revised Amount |
|
|
$226,517.74 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $149,907.74
Prime Vendor: The Tattnall Journal, Inc. dba Tattnall Ballot Solutions
Prime Status: Non-Minority
Location: Reidsville, GA
County: Tattnall County
Prime Value: $149,907.74 or 100.00%
Total Contract Value: $149,907.74 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Contractor Performance Report
Exhibit 3: Estimates May & Runoff Elections
Exhibit 4: Vendor Product Specifications and Requirements
Exhibit 5: Dominion Qualification Letter
Contact Information (Type Name, Title, Agency and Phone)
title
Nadine Williams, Interim Director, Registration and Elections, 404-612-3130
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$ 76,610.00 |
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Previous Adjustments: |
$ 0.00 |
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This Request: |
$149,907.74 |
|
TOTAL: |
$226,517.74 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-265-2654-1459: General, Registration & Elections, Printing - $83,837.74
Funding Line 2:
100-265-2654-1459: General, Registration & Elections, Printing - $66,070.00
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Key Contract Terms |
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Start Date: Upon approval |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2021 |
12/31/2021 |