Department
Community Development
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to amend an existing contract - Department of Community Development with Northeast & Bucks Company DBA, Mullin & Lonergan Associates (M&L) to increase the spending authority in an amount not to exceed $70,000.00 and to extend the existing contract date from June 1, 2021 to May 31, 2022 to June 1, 2022 to December 31, 2022 to provide assistance to the Fulton County Department of Community Development in preparation of various documents and technical assistance related to administration of the Department of Housing and Urban Development’s (“HUD”) Office of Community Planning and Development (CPD) funds. (REMOVED)
ITEM REMOVED FROM THE RECESS MEETING AGENDA AS REQUESTED BY THE COUNTY MANAGER
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract & necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
The Department of Community Development is requesting approval to amend the County’s Agreement with Mullin & Lonergan (M&L), a Housing & Community Development Consulting Firm, for Grant Administrative Services for Programs funded by the Department of Housing and Urban Development (HUD). M&L will provide assistance with the preparation of various documents and technical assistance related to the County’s HUD CPD programs through December of 2022. Services would include the development and preparation of the County’s Annual Action Plan, data collection for the Consolidated Annual Performance and Evaluation Report (CAPER), provision of staff LAP training and implementation services, fair housing consulting services, updating of CDBG and HOME Policy and Procedures manual and on-going technical assistance related to the administration and implementation of the County’s Community Development Block Grant (CDBG), HOME, ESG, NSP Programs. M&L will also provide services, as needed, related to the CARES act funds for CDBG and ESG and the funding under American Rescue Plan and HOME ARP as provided by HUD for CPD related programs.
Scope of Work:
Community Impact: The overall impact is countywide. The comprehensive support and services offered by M&L will assist the Department of Community Development to more effectively develop and implement programs and strategies to promote revitalization of low-income neighborhoods and administer efficient operation of project funding allocations for the benefit of Fulton County residents and communities.
Department Recommendation: As certain CDBG and HOME responsibilities are highly complex and often require third-party support, the department is recommending the BOC grant approval to the department to contract with M&L to provide technical consulting services relative to the administration of the County’s CDBG & HOME grants. M&L is a housing and community development consulting firm with over 15 years’ experience at every level of HUD programming including: administration, IDIS, program and project management, technical assistance and practical application. Their clients include Brunswick, GA, Henry County, Columbus, GA and over 80 other local units of government (boroughs, townships, cities, counties, and states), HUD CDBG entitlements, HOME Participating Jurisdictions, Continuums of Care, public housing authorities, nonprofit organizations, planning agencies, state housing finance agencies, and economic development organizations. In addition to M&L’s vast and long history of working in the CDBG and HOME programs, their staff also has extensive expertise in all HUD entitlement programs. The staff comes from a variety of backgrounds including non-profits, for-profits, and local government which provides a unique blend of experience that would complement the Community Development staff’s experience. In addition, all of their professional staff members have advanced/Master degrees in either urban planning or public administration with many who have earned AICP professional planning certifications in addition to their master’s degrees.
Project Implications: M&L provides CDBG and HOME technical consulting services on a regular basis to about 30 core HUD entitlement communities. Functioning as an extension of the Community Development staff, M&L will help to improve day-to-day program administration by providing expertise advice and background information relative to regulatory issues & federal requirements, for both CDBG and HOME. Likewise, they will work with staff to resolve eligibility and statutory objective issues in the early stages of a project, which helps to eliminate non-compliance and make problems more manageable when and if they occur.
Community Issues/Concerns: The community has expressed a desire for the County to continue its entitlement status with HUD and as such, the department is making concerted efforts to appropriately train staff and garner the resources and expertise required to effectively administer the grants and enhance delivery of programs.
Department Issues/Concerns: The department is seeking ways to improve the way it carries out its community development responsibilities and is taking steps toward streamlined and effective delivery of its programs by engaging a consultant to assist with incorporating new and improved processes and best practices.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
#20-0479 |
7/8/2020 |
$80,000.00 |
|
Amendment No. 1 |
#21-0409 |
5/3/2021 |
$110,000.00 |
|
Amendment No. 2 |
|
|
$70,000.00 |
|
Total Revised Amount |
|
|
$260,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Agreement - Mullin& Lonergan 2021
Contact Information (Type Name, Title, Agency and Phone)
Stan Wilson, Director, Community Development, (404) 612-7378
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
$0.00 |
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TOTAL: |
0.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-121-2615-1160: General, Community Development, Professional Services - $30,000; 865-121-8701-GY21-85D-1160: Grants, Community Development, Professional Services - $40,000