Department
Senior Services
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Senior Services, 21RFP000016A-CJC - Alternative Senior Transportation Services, in the amount not to exceed $43,987.00 with Common Courtesy (Atlanta, GA), to provide transportation services/ride sharing through Uber/Lyft for eligible seniors aged 60 and above. Effective upon Board approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-240, contract modification within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms of conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
The Department of Senior Services recommends approval for the spending authority increase of $43,987.00 with Common Courtesy. The Department received a grant award of $43,987.00 from Atlanta Regional Commission to provide Alternative Senior Transportation Services, which provides transportation services/ride sharing through Uber/Lyft for eligible seniors aged 60 and above. The Department manages non-emergency medical transportation through its MOST Model (Mobility Options for Seniors Transport). The Alternative Senior Transportation program is designed for seniors aged 60 and above who are more ambulatory and do not require assistance beyond the use of a can to walk.
Scope of Work: Common Courtesy, through partnerships with local Transportation Network Companies (TNC’s), e.g. Uber, Lyft or any combination of providers, establishes dispatch/concierge services for senior residents of Fulton County aged 60 and above. The scope includes implementation of an automated system that orders trips from both mobile applications and/or desktops for operators as needed. The system tracks routes from beginning to end of the trip to ensure a level of security for the senior riders. The contractor provides monthly invoicing along with detailed reports of senior usage. Eligible Fulton County seniors who quality will pay $1.00 cost share per trip, receive up to 16 trips per month and may travel within a 15-mile radius.
Community Impact: Provides vital services to aid citizens maintain health.
Recommendation: The Department recommends approval
Project Implications: This service is currently providing services for 1,529 seniors and there are 4,206 registered seniors. The Alternative Senior Transportation Service program has enabled seniors to remain engaged in their communities and access trips to pharmacies, doctor appointments, and other activities that support daily living. This service has become a lifeline for seniors to connect to their community and to prevent senior isolation.
Community Issues/Concerns: The community concern would be a status quo of trips provided and additional trips could not be added to cover costs through this grant.
Department Issues/Concerns: The Department of Senior Services concern would be not to use this funding opportunity to cover additional trips for seniors.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-1048 |
12/15/2021 |
$1,383,670.00 |
|
Amendment No. 1 |
22-0367 |
5/18/2022 |
$519,177.60 |
|
Increase in Spending Authority |
|
|
$43,987.00 |
|
Total Revised Amount |
|
|
$1,946,834.60 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $43,987.00
Prime Vendor: Common Courtesy, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $43,987.00 or 100.00%
Subcontract: None
Total Contract Value: $43,987.00 or 100.00%
Total M/FBE Value $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contractor Performance Report
Exhibit 2: Amendment No.2 to Form Contract
Contact Information (Type Name, Title, Agency and Phone)
title
Ladisa Onyiliogwu, Director, Department of Senior Services
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,383,670.00 |
|
Previous Adjustments: |
$519,177.60 |
|
This Request: |
$43,987.00 |
|
TOTAL: |
$1,946,834.60 |
Grant Information Summary
|
Amount Requested: |
$43,987.0 |
☐ |
Cash |
|
Match Required: |
$0 |
☐ |
In-Kind |
|
Start Date: |
July 1, 2021 |
☐ |
Approval to Award |
|
End Date: |
June 30, 2022 |
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
461-183-AR22-1160, Grant, Senior Services, Transportation Services, $43,987.00 (Contingent upon BOC approval for AR22 Grant Amendment)
|
Key Contract Terms |
|
Start Date: 7/8/2021 |
End Date: 6/30/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 3.0
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2022 |
3/31/2022 |